MONTAGE DETENTION BASIN AD HOC COMMITTEE
This Ad-Hoc Committee established by the Board in May 2021 after the Board received several resident inquiries and suggestions relative to the possibility of making enhanced landscape or passive recreation improvements to the site. The Committee is comprised of a Board-appointed chairperson, at least one resident owning property immediately adjacent to the basin, and any other residents volunteering to be a member of the Committee. The Committee will have one Board Member liaison and one Architectural Review Committee member liaison appointed by the Board, The necessary continuation of the Committee shall be evaluated at the completion of each phase of the feasibility study which shall include a community survey phase, a conceptual design phase and a cost estimating phase. The Committee will make a final report and presentation to the Association membership at the March 2022 Annual General Meeting.
The purpose of the Ad Hoc Committee is to explore further resident interest in options for expanded landscape improvements to the Montage Detention Basin to make it a more valuable community asset that would add scenic interest, provide new passive recreational resources and further enhance Montage property values. The Montage Detention Basin is an approximately 14,000 sf stormwater detention basin (located in the southeast corner of Montage at the intersection of Van Gogh and Dali. The site is part of the Montage at Mission Hills HOA-owned Common Areas. The rectangular basin is approximately 6 feet deep as graded into a tub shape with slopes between 4:1 and 8:1 and a basin floor with a 1-3% grade. There are two surface structures (one drywall manhole and one outflow manhole). The subdrainage system keeps the basin dry 350- 360 days are year. A link to an aerial photo of the basin is provided below along with a panoramic movie view of the basin can be seen by Clicking Here or pasting this link into your browser. https://youtu.be/bcKZPUNZk3U
The Committee shall at a minimum conduct a community survey to determine interest in expanding the use of the detention and then shall consider whether to move on to further stages of work that may include conceptual design and preparation of cost estimates. The Committee will submit completed work to the Board for review, comment, and authorization to proceed to the next phase of the study.
Committee activities are guided by the provisions related to the appointment and administration of Board committees as provided for in the CC&R’s, Board Bylaws, Board Policies, and the Board designated roles and responsibilities for the committee as established at the time of establishment.
The Committee will submit regular written and oral reports to the Board, generally on a bi-monthly basis in conjunction with regularly scheduled Board meetings. Reports will be posted on the Committee website page and shared with adjacent homeowners associations. Reports will provide a status report on study progress and bring to the attention of the board any issues which may impact Montage. Resources, reports, and other work products of the Committee shall be posted on the Montage at Mission Hills website.
The Committee will conduct a survey(s) and possible community workshops to explore resident interest in options for expanded landscape improvements to the Montage Detention Basin to make it a more valuable community asset that would add interest, provide new scenic resources, and further enhance property values. The Committee will collect geographic and geologic information, resident attitude and interest data, site-related engineering, and landscape architectural design information, and development cost estimates and may involve meetings, and communications with City staff (Planning and Public Works Departments), and the developer and builder, Work may include on-site visits and perimeter visual inspections.
The Committee will complete at least one community survey of all Montage homeowners to gauge interest in further study of the potential to expand the use of the Detention Basin. The survey will be done electronically and the results reported to the Board and printed in the newsletter.
Should the Board authorize proceeding to the Conceptual Design Phase, the Committee shall prepare two conceptual landscape designs to illustrate options for expanding use for the detention basin including the location of any proposed landscaping, pathways, signage, activity areas, etc. The purpose of the conceptual designs is to facilitate further community discussion and gauge interest in enhanced development of the detention basin.
Should the Board authorize the Committee to proceed to the Cost Estimating Phase, the Committee will prepare a basic estimate of construction costs of the proposed improvements and have the estimate verified by the Associations landscape maintenance contractor before presentation to the Board and the Association membership.
Budgeting and Finances
The Committee shall prepare an annual budget request for presentation to the Board in October based upon committee programming needs for the following year. The Committee shall abide by all Association and Board policies related to the expenditure of funds,
The Committee should keep any resource materials used in researching, developing, and making recommendations relative to the committee’s activities in electronic file format, stored on the Association website, or other suitable location, for future reference and use.
The Committee is not required to submit minutes, but if chooses to prepare meeting minutes or notes those document should be submitted (in draft or final form) to the Board of Directors within 30 days of a committee meeting.
The Committee shall provide a written or oral report to the Board of Directors at each meeting of the Board. The information shall be captured and described in the Board of Directors Regular Meeting Minutes.
The Committee shall periodically prepare brief informational updates for publication in the bimonthly Association newsletter to inform the general membership about the status of committee work.
The Committee shall prepare and present an annual Committee report at the Association’s Annual General Membership Meeting. The information shall describe the activities and accomplishments of the Committee during the year. The report will be archived on the Association website.
The Committee shall submit any proposed updates, changes, or additions to the Detention Basin Enhancement Program to the Board of Directors for review and/or approval.
The Committee meets electronically or in-person as necessary to successfully facilitate its activities. For more specific information about Committee activities or about servicing on the Committee contact the Committee Chairperson whose name and contact information can be found on the Board webpage by Clicking Here.
Committee Resources and Reports
Montage Detention Basin Enhancement Project Reports
The following are reports and surveys presented to the Montage Board of Directors relative to the potential for expanding use of the Montage Detention Basin.
Montage Detention Basin Engineering Plans.
The following are engineering plans used in the design and construction of the detention basin.
Montage Detention Basin Landscape and Irrigation Plans
The following are landscape architectural depicting the type and location of plants and the location of irrigation systems.
Montage Detention Basin Photo Survey
The following is a rotating series of photographs taken in the Montage Detention Basin in June 2021 for the purpose of providing a visual reference of the site.