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Montage Meeting & Blog Posts Keep You Up to Date

Here you will find meeting agendas and informational blogs with useful neighborhood information and updates from the association officers, committee chairpersons, and contributing editors.

Board Meeting Agenda – January 2020

Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
January 8, 2020, 9:30 A.M.


Join Zoom Meeting Instructions
Internet Link: Click here or enter to join:  https://us02web.zoom.us/j/86863330215
Meeting ID: 868 6333 0215
Call: 1-702-707-2699

For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately) 


AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session January 8, 2021

Minutes

  1. Approval of Minutes of the November 13, 2020 – Regular Meeting

 Financial Reports

  1. Approve financials for October and November 2020
  2. Authorization to file lien(s) –

Unfinished Business

  1. Review status of Palm Tree Plan implementation –
    1. Corner Palo Verde removed.
    2. Palm tree lighting contract approved November 13, 2020. Implementation in process.

 New Business

  1. Retroactive approval for the development of estimates for replacing concrete in Gerald Ford and Da Vall entries for future Reserve study updates by F & F Construction for NTE $250.
  2. Discussion on 2021 Reserve Study update independent review by STC Reserve Study Analysts.
  3. Appointment of Jean Range, Mary Yates, Gail Kramer, David Leytus, Thomas Harp and Jean-Guy Poitras to the Update Rules and Board Policies Committee to review and make recommendations on possible updates/changes. Appoint Tony Michaelis as Committee Chair.
  4. Approval of Ballot for the Mach 20, 2021 Annual Homeowners Meeting.
  5. Approval of installation of stacked stone on planters below entry signs at Gerald Ford entrance by F & F Construction for NTE $7,403.
  6. Retroactive approval for removal and stump grinding of fallen Palo Verde and other two overgrown Palo Verde at corner by Conserve LandCare for $425.
  7. Approval of proposal from F & F Construction for repair to perimeter walls for NTE $1,000.
  8. Approval of updated Chart of Accounts developed by Scott Reese in concert with Beck & Associates (Montage Auditor) and Jessica Baudhuin (PPM Controller).
  9. Approve re-painting the entrance and pedestrian gates per recommendation of the Architectural Review Committee by MC Builder for $2,150.
  10. Creation of Vehicle Programming for Gates/Garage Doors Committee and appointment of Gary Roman and Thomas Harp as members.
  11. Review 2021 Arborist Report from Pro Landscaping and approve payment for $xxx.
  12. Reimburse Scott Reese for the cost of Arvixe web hosting service for 2021 in the amount of $203.28.

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of December 4, 2020 distributed December 7, 2020; Minutes of January 1, 2021 distributed January 4, 2021.
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green
  6. Rio del Sol development – Report submitted December 28, 2020 by Scott Reese

 Homeowners Forum

 Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

 Next Board Meeting – Regular Board meeting March 12, 2021 at 9:30 AM via ZOOM.

Adjournment

Excutive Board Meeting Agenda – November 2020

Montage at Mission Hills

Homeowners Association

Executive Board Meeting – November 13, 2020

Virtual Meeting via ZOOM – 9:00 AM (approximately)


AGENDA

Call to Order

Approval of Past Executive Session Minutes

Approval of Minutes of September 11, 2020 – Executive Meeting

Action Agenda Items that may be discussed and acted on as required:

  1. Member Discipline
  2. Formation of Contracts with Third Parties –
  3. Assessment / Collections –
  4. Consultation with Legal Counsel on Legal Matters –
  5. Personnel Matters –

Next Tentatively Scheduled Executive Session (if there are items requiring actions) – December 11, 2020 9:00 AM via ZOOM

Adjournment

Board Meeting Agenda – November 2020

Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
November 13, 2020, 9:30 A.M.


Join Zoom Meeting Instructions
Internet Link: Click here or enter to join:  https://us02web.zoom.us/j/87202078112
Meeting ID: 816 8102 0044
Call in phone number:  720 707 2699 (Have meeting ID # ready and follow prompts)
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately) 


AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session October 9, 2020
  2. Executive Session November 13, 2020

Minutes

  1. Approval of Minutes of the September 11, 2020 – Regular Meeting

 Financial Reports

  1. Approve financials for August and September 2020
  2. Authorization to file lien(s) – APN 674-660-009 & APN 674-670-036
  3. Notification of investment of proceeds from CD that matured October 29, 2020 in NEW YORK CMNTY BK CD WESTBURY NY ACT/365 FDIC INSD CPN 0.200% DUE 11/09/22 DTD.

 Unfinished Business

  1. Review status of Palm Tree Plan implementation – No new update to report submitted August 24, 2020 by Tom Tousignant
  2. Review status of proposed Rio del Sol development – Report submitted August 18, 2020 by Scott Reese

 New Business

  1. Approval of proposed 2021 Reserve Study update from the Financial Committee.
  2. Approval of the proposed 2021 Budget proposed by the Finance committee.
  3. Approval of proposal from Beck and Company for December 2020 financial Analysis and taxes for NTE $1,450.
  4. Approval of proposal from Mercer’s Low Voltage for installation of new gate operators for the Da Vall exit gate for NTE $8,968.09.
  5. Approval of proposal from Mercer’s Low Voltage for installation of new hinges on the Da Vall entrance gate for NTE $1,580.65.
  6. Approval of proposal from Laguna Falls Custom Pools & Spas for fountain improvements: Gerald Ford – new filter cartridges, tank O-ring and pressure gage assembly; Da Vall – New filter cartridges, tank O-ring; remove & replace 3 LED lights that are out. Total NTE $2,340.
  7. Selection of Grayco Electric for installation of new perimeter lighting Phases I thru IV for NTE $12,190.00.
  8. Discussion on reimbursing Tom Tousignant for the Go Daddy licenses for the domain name MontageatMissionHills.com for 2 years for NTE $36.34
  9. Approve the selection of SCT for sole source for this level 3 financial review of our spreadsheets for NTE $xxxx.
  10. Approve renewal of the Board’s membership in Community Associations Institute for 2021 for $310.
  11. Establish rules committee to review rules and make recommendations on possible updates/changes.
  12. Discuss adding stacked stone to Gerald Ford entrance signs. AIR Committee to obtain bids from vendors vetted by PPM. Cost NTE $3,000.
  13. Conserve LandCare to add water “quick-connect” coupling in a vault in the Southwest corner of the detention basis near the catch basin for NTE $xxx.

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of October 2, 2020 distributed October 6, 2020; Minutes of November 6, 2020 distributed November 10, 2020.
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green

 Homeowners Forum

 Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

 Next Board Meeting – Regular Board meeting January 8, 2021 at 9:30 AM via ZOOM.

Adjournment

Finance Committee Meeting Continued – October 17, 2020

Montage at Mission Hills
Homeowners Association
Finance Committee Meeting (continued) – Satruday, October 17, 2020 – 9:00 AM

This is a continuation of the adjourned meeting of Tuesday, October 13, 2020-2:00 PM 

ZOOM Meeting

  • Join Zoom Meeting by Clicking on this Link.
  • https://us02web.zoom.us/j/4278833589?pwd=cittdlVRNXFFMEtBRDFJU1NwWDcydz09
  • Meeting ID: 427 883 3589
  • Passcode: u1zhs8

AGENDA

Call to Order

Minutes
No previous meeting minutes

New Business
1. Review proposed first draft of 2021 budget – Tom Tousignant
2. Review of budget requests from Montage Committees – All
3. Discussion on changes/additions to the first draft proposed budget – All
4. Review of draft of 2021 Reserve Study update and forecasted 2020 final reserve expenditures – Tom Tousignant
5. Proposed addition of developer installed from yard lights to Reserve Study – Norm Giere
6. Discussion on necessary changes to the draft Reserve Study update – All

Homeowners Forum

Next Meeting – Meeting 9:00 AM Saturday, October 17, 2020 via ZOOM.

Adjournment

Finance Committee Meeting – October 13, 2020

Montage at Mission Hills
Homeowners Association
Finance Committee Meeting – Tuesday, October 13, 2020- 9:00 AM 

ZOOM Meeting

Join Zoom Meeting by Clicking on this Link.
https://us02web.zoom.us/j/86419761989?pwd=MkRkcWxuTG5WZERyNGJPc25tMENxZz09 
Meeting ID: 864 1976 1989
Passcode: 284954

AGENDA

Call to Order

Minutes
No previous meeting minutes

New Business
1. Review proposed first draft of 2021 budget – Tom Tousignant
2. Review of budget requests from Montage Committees – All
3. Discussion on changes/additions to the first draft proposed budget – All
4. Review of draft of 2021 Reserve Study update and forecasted 2020 final reserve expenditures – Tom Tousignant
5. Proposed addition of developer installed from yard lights to Reserve Study – Norm Giere
6. Discussion on necessary changes to the draft Reserve Study update – All

Homeowners Forum

Next Meeting – Meeting 9:00 AM Saturday, October 17, 2020 via ZOOM.

Adjournment

Executive Board Meeting Agenda – October 2020

Montage at Mission Hills

Homeowners Association

Executive Board Meeting – October 9, 2020

Virtual Meeting via ZOOM – 9:00 AM (approximately)

AGENDA

Call to Order

Approval of Past Executive Session Minutes

Approval of Minutes of September 11, 2020 – Executive Meeting

Action Agenda Items that may be discussed and acted on as required:

  1. Member Discipline
  2. Formation of Contracts with Third Parties –
  3. Assessment / Collections –
  4. Consultation with Legal Counsel on Legal Matters –
  5. Personnel Matters –

Next Tentatively Scheduled Executive Session (if there are items requiring actions) – November 13, 2020 9:00 AM at the offices of Personalized Property Management (if lock down order lifted)

Adjournment

Board Meeting Agenda – September 2020

Montage at Mission Hills

Homeowners Association

Regular Board Meeting – September 11, 2020

Virtual Meeting via ZOOM – 9:30 AM (approximately)

AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session September 11, 2020

Minutes

  1. Approval of Minutes of the July 10, 2020 – Regular Meeting

 Financial Reports

  1. Approve financials for June and July 2020
  2. Authorization to file lien(s) – None
  3. CD Maturing July 23 with Barclays Bank for $30,000. Action taken: Available CD rates less than 1%. Did not reinvest. Money Market rate approximately same.
  4. CD Maturing October 29 with Wells Fargo Bank for $30,000. Request authority to roll over to new 1-year CD at best interest rate.

 Unfinished Business

  1. Review status of Palm Tree Plan implementation – Report submitted August 24, 2020 by Tom Tousignant
  2. Review status of proposed Rio del Sol development – Report submitted August 18, 2020 by Scott Reese

 New Business

  1. Approval of proposed Bid Package for Perimeter Palm Tree Lighting Contract. – Norm Giere
  2. Discussion on results of straw poll of homeowners on renewal of Social Membership agreement with Mission Hills Country Club – Scott Reese
  3. Approval of invoice from Timothy Cline Insurance Agency for 2020/2021 Insurance in the amount of $7,338.
  4. Approval of proposal for pumping drywell by Hammer Pumping in the amount NTE $3,600.
  5. Approval of proposal from Mercer’s Low Voltage for installing photo cell closure prevention devices on the three gates that currently do not have them for NTE $1,957.13.
  6. Approval of proposal from Stewy’s Lighting Maintenance for installing holiday lighting at the entrances for NTE $2,590.
  7. Appointment of the Board as the Finance Committee to develop the 2021 Reserve Study update and 2021 Draft Budget for presentation to the Board at the November 13th meeting.
  8. Set date for 2021 Annual Homeowner meeting for March 20, 2021.
  9. Appoint Scott Reese as Inspector of Elections for the 2021 Board member election.
  10. Approve the Self Nomination Form for the 2021 Board of Directors to be sent to homeowners by October 1, 2020.
  11. Discussion on proposals from Conserve LandCare:
    • Prune 7 canopy trees in parkways and detention basin NTE $1,425.
    • Replace cacti in raised beds under signs with lantana at Gerald Ford entrance NTE $555.
  12. Approval of Grayco estimate to replace broken resident “original yard lights” with RAB X34 light – Norm Giere
  13. Approval of Grayco estimate to replace Da Vall monument sign lighting with RAB X34 lights – Norm Giere

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of July 3, 2020 distributed July 7, 2020; Minutes of August 7, 2020 distributed August 9, 2020; Meeting Minutes of September 4, 2020 distributes September 7, 2020.
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green

 Homeowners Forum

 Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

 Next Board Meeting – Regular Board meeting November 13, 2020 at 9:30 AM via ZOOM.

Adjournment

Architecture Review Committee Agenda – September 2020

AGENDA  (Download by Clicking Here)

DATE: Friday, September 4, 2020

LOCATION: Norm Giere’s home, 36272 Chagall Court, Cathedral City

TIME: 1:30 pm – 2:30 pm

 CALL TO ORDER

Approve Minutes of Last Meeting: August 7, 2020

OLD BUSINESS

Architectural Improvement Request (AIR)

  • 36272 Da Vinci — Paint exterior paint scheme C — AIR COMPLETED
  • 69811 Van Gogh Rd — Paint house exterior and add new gate — AIR approved
  • 69747 Van Gogh — Install 30 solar panels on backyard roof — AIR approved
  • 69871 Matisse Road — Paint concrete walkway — Denied until color chosen
  • 36297 Da Vinci — Paint exterior and add stacked stone — AIR approved
  • 36108 Chagall — Tile courtyard entry and front yard paths — AIR approved
  • 36202 Artisan — Install Renova solar system — AIR approved
  • 36176 Artisan — Install Renova solar system — AIR approved
  • 36205 Chagall — Paint house exterior — AIR approved
  • 69885 Matisse — Add new gate to front courtyard — AIR DENIED

 NEW BUSINESS

Architectural Improvement Request (AIR)

  • 36066 Da Vinci — Paint home exterior
  • 36121 Da Vinci — Paint home exterior
  • 36218 Da Vinci — Swimming pool installation
  • 69886 Matisse — Add generator to side of house
  • 36272 Chagall — Install new entry gate

 COMMITTEE OPERATIONS

  • September perimeter landscape walk with Conserve — Norm Giere
  • Discuss adding plants with color to Gerald Ford monument sign basin

 OPEN PUBLIC FORUM

Discuss Items Not On the Agenda

FUTURE SCHEDULE

 NEXT MEETING SCHEDULED:

  • Date: Friday, October 2, 2020
  • Time: 1:30 pm
  • Location: Norm Giere’s home

 ADJOURNMENT

  • Adjournment: 2:30 pm
Cathedral City Council Ends Short Term Vacation Rentals (STVR) In City

Cathedral City Council Ends Short Term Vacation Rentals (STVR) In City

You may have heard that Cathedral City Council took the first steps to abolish STVR in the City on August 26 with the first reading of proposed modifications to City ordinances.  There are two exceptions. 1. Homes located in neighborhoods governed by Homeowners Associations that permit STVR use and; 2. Home sharing vacation rentals where the home is the owner’s primary/principal residence and rents out a portion of the property.  Typically, home sharing is where the owner rents out a room or casita on their property.

To clarify, Montage Community Rules and Regulations (Click Here) and Covenants, Conditions, Restrictions and Reservations of Easements (CCRRE)  (Click Here) prohibit and STVR business of any type in Montage.  Property owners operating their property as an STVR are subject to both a Montage fine (up to $5,000/violation) and a City fine including payment of back license, Transient Occupancy Taxes and penalties.  The City Council has also requested staff implement new practices to increase and improve STVR enforcement.

For more information about view and download Montage governing documents by clicking here.  For City information on proposed ordinance changes Click Here or contact City Public Information Officer Chris Parman at cparman@cathedralcity.gov. For information on the current City STVR regulations Click Here. To report an STVR on the STVR Hotline at (760) 553-1031 or contact the City at Code compliance (760) 770-0309 seven days a week from 7 am to 6 pm. or online at http://www.cathedralcity.gov/services/code-compliance-division


 

Straw Poll Has Record Participation – Results Reported

Straw Poll Has Record Participation – Results Reported

At its July meeting, the Board gave direction to conduct a straw poll of residents to determine membership support for a second 10-year renewal of the Mission Hills Country Club (MHCC) Social/Fitness Agreement. The Agreement will likely be discussed again at the September and November Board meetings in conjunction with 2021 budget deliberations.  The current Agreement is due to expire December 26, 2020, and a Board decision on a renewal is required within 90 days after that date.

Overview: The straw poll was conducted over two weeks from August 10 to August 24, during which three invitations were sent from Survey Monkey. The poll question included a brief introduction prior to the question and background information following the poll question.  The background information included an article from the July Association Newsletter and information received from MHCC announcing a no-cost expansion of club benefits to include tennis, pickleball, croquet and swimming pool use effective September 1.

Results: One hundred twenty-eight (128) homeowner households were asked to participate in the poll.  One hundred and two (102) responses received (79.6% of Montage households), which is a 23% increase over the reported response rate for a similar 2010 poll.

The final tally of the straw poll is as follows:

___78___   Votes – YES, I /we DO support the renewal of the Mission Hills Country Club Social and Fitness Membership Agreement.

___24___  Votes – NO, I/we DO NOT support the renewal of the Mission Hills Country Club Social and Fitness Membership Agreement.

Next Steps: Annually in October, Mission Hills Country Club/ClubCorp sends the Association a dues proposal containing changes proposed for the coming year so that information can be considered in the preparation of the Association’s proposed budget in November. The Association proposed budget is sent to the membership in December and generally approved, with any revision, by the Board in January.

Montage’s MHCC dues increases can never be a greater percentage than that for residents of the Mission Hills development. Dues increases have ranged between approximately 3% and 5% with the average annual increase being about 4.5% over the last ten years.  A dues increase request from MHCC is likely.

The original Agreement with MHCC was approved in 2000 and renewed in 2010.  This is the second occasion for a renewal of four renewals provided for under the Agreement.  The agreement is automatically renewable unless the Montage Board notifies MHCC (no later than March 26, 2021) of its intent to terminate the Agreement.

For more information about the Agreement, please refer to Exhibit A of the most recent copy of the CCR’s approved in January 2018 or Click Here to view and download a copy of the Agreement from the www.MontageatMissionHills.org  website.  For information about how to activate your Mission Hills Country Club benefits Click Here or contact John Conroy, Director of Membership directly at john.conroy@clubcorp.com.


 

IMPORTANT DATES

MEETING AGENDAS

Board of Directors

Check HOA Bulletin Board for Most Recent Agenda

Architectural and Landscape Committee

Check HOA Bulletin Board for Most Recent Agenda or Find Agenda In Posts Below