Here you will find meeting agendas and informational blogs with useful neighborhood information and updates from the association officers, committee chairpersons, and contributing editors.
Excutive Board Meeting Agenda – November 2020
Montage at Mission Hills
Homeowners Association
Executive Board Meeting – November 13, 2020
Virtual Meeting via ZOOM – 9:00 AM (approximately)
AGENDA
Call to Order
Approval of Past Executive Session Minutes
Approval of Minutes of September 11, 2020 – Executive Meeting
Action Agenda Items that may be discussed and acted on as required:
- Member Discipline
- Formation of Contracts with Third Parties –
- Assessment / Collections –
- Consultation with Legal Counsel on Legal Matters –
- Personnel Matters –
Next Tentatively Scheduled Executive Session (if there are items requiring actions) – December 11, 2020 9:00 AM via ZOOM
Adjournment
Board Meeting Agenda – November 2020
Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
November 13, 2020, 9:30 A.M.
Join Zoom Meeting Instructions
Internet Link: Click here or enter to join: https://us02web.zoom.us/j/87202078112
Meeting ID: 816 8102 0044
Call in phone number: 720 707 2699 (Have meeting ID # ready and follow prompts)
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately)
AGENDA
Call to Order
Notification of Board Executive Session Actions
- Executive Session October 9, 2020
- Executive Session November 13, 2020
Minutes
- Approval of Minutes of the September 11, 2020 – Regular Meeting
Financial Reports
- Approve financials for August and September 2020
- Authorization to file lien(s) – APN 674-660-009 & APN 674-670-036
- Notification of investment of proceeds from CD that matured October 29, 2020 in NEW YORK CMNTY BK CD WESTBURY NY ACT/365 FDIC INSD CPN 0.200% DUE 11/09/22 DTD.
Unfinished Business
- Review status of Palm Tree Plan implementation – No new update to report submitted August 24, 2020 by Tom Tousignant
- Review status of proposed Rio del Sol development – Report submitted August 18, 2020 by Scott Reese
New Business
- Approval of proposed 2021 Reserve Study update from the Financial Committee.
- Approval of the proposed 2021 Budget proposed by the Finance committee.
- Approval of proposal from Beck and Company for December 2020 financial Analysis and taxes for NTE $1,450.
- Approval of proposal from Mercer’s Low Voltage for installation of new gate operators for the Da Vall exit gate for NTE $8,968.09.
- Approval of proposal from Mercer’s Low Voltage for installation of new hinges on the Da Vall entrance gate for NTE $1,580.65.
- Approval of proposal from Laguna Falls Custom Pools & Spas for fountain improvements: Gerald Ford – new filter cartridges, tank O-ring and pressure gage assembly; Da Vall – New filter cartridges, tank O-ring; remove & replace 3 LED lights that are out. Total NTE $2,340.
- Selection of Grayco Electric for installation of new perimeter lighting Phases I thru IV for NTE $12,190.00.
- Discussion on reimbursing Tom Tousignant for the Go Daddy licenses for the domain name MontageatMissionHills.com for 2 years for NTE $36.34
- Approve the selection of SCT for sole source for this level 3 financial review of our spreadsheets for NTE $xxxx.
- Approve renewal of the Board’s membership in Community Associations Institute for 2021 for $310.
- Establish rules committee to review rules and make recommendations on possible updates/changes.
- Discuss adding stacked stone to Gerald Ford entrance signs. AIR Committee to obtain bids from vendors vetted by PPM. Cost NTE $3,000.
- Conserve LandCare to add water “quick-connect” coupling in a vault in the Southwest corner of the detention basis near the catch basin for NTE $xxx.
Committee Reports
- Architectural Review Committee Reports – Meeting Minutes of October 2, 2020 distributed October 6, 2020; Minutes of November 6, 2020 distributed November 10, 2020.
- Emergency Preparedness Committee Reports – Chuck Middleton
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
- Gate Camera Committee Report – Robert Green
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting – Regular Board meeting January 8, 2021 at 9:30 AM via ZOOM.
Adjournment
Finance Committee Meeting Continued – October 17, 2020
Montage at Mission Hills
Homeowners Association
Finance Committee Meeting (continued) – Satruday, October 17, 2020 – 9:00 AM
This is a continuation of the adjourned meeting of Tuesday, October 13, 2020-2:00 PM
ZOOM Meeting
- Join Zoom Meeting by Clicking on this Link.
- https://us02web.zoom.us/j/4278833589?pwd=cittdlVRNXFFMEtBRDFJU1NwWDcydz09
- Meeting ID: 427 883 3589
- Passcode: u1zhs8
AGENDA
Call to Order
Minutes
No previous meeting minutes
New Business
1. Review proposed first draft of 2021 budget – Tom Tousignant
2. Review of budget requests from Montage Committees – All
3. Discussion on changes/additions to the first draft proposed budget – All
4. Review of draft of 2021 Reserve Study update and forecasted 2020 final reserve expenditures – Tom Tousignant
5. Proposed addition of developer installed from yard lights to Reserve Study – Norm Giere
6. Discussion on necessary changes to the draft Reserve Study update – All
Homeowners Forum
Next Meeting – Meeting 9:00 AM Saturday, October 17, 2020 via ZOOM.
Adjournment
Finance Committee Meeting – October 13, 2020
Montage at Mission Hills
Homeowners Association
Finance Committee Meeting – Tuesday, October 13, 2020- 9:00 AM
ZOOM Meeting
Join Zoom Meeting by Clicking on this Link.
https://us02web.zoom.us/j/86419761989?pwd=MkRkcWxuTG5WZERyNGJPc25tMENxZz09
Meeting ID: 864 1976 1989
Passcode: 284954
AGENDA
Call to Order
Minutes
No previous meeting minutes
New Business
1. Review proposed first draft of 2021 budget – Tom Tousignant
2. Review of budget requests from Montage Committees – All
3. Discussion on changes/additions to the first draft proposed budget – All
4. Review of draft of 2021 Reserve Study update and forecasted 2020 final reserve expenditures – Tom Tousignant
5. Proposed addition of developer installed from yard lights to Reserve Study – Norm Giere
6. Discussion on necessary changes to the draft Reserve Study update – All
Homeowners Forum
Next Meeting – Meeting 9:00 AM Saturday, October 17, 2020 via ZOOM.
Adjournment
Executive Board Meeting Agenda – October 2020
Montage at Mission Hills
Homeowners Association
Executive Board Meeting – October 9, 2020
Virtual Meeting via ZOOM – 9:00 AM (approximately)
AGENDA
Call to Order
Approval of Past Executive Session Minutes
Approval of Minutes of September 11, 2020 – Executive Meeting
Action Agenda Items that may be discussed and acted on as required:
- Member Discipline
- Formation of Contracts with Third Parties –
- Assessment / Collections –
- Consultation with Legal Counsel on Legal Matters –
- Personnel Matters –
Next Tentatively Scheduled Executive Session (if there are items requiring actions) – November 13, 2020 9:00 AM at the offices of Personalized Property Management (if lock down order lifted)
Adjournment
Board Meeting Agenda – September 2020
Montage at Mission Hills
Homeowners Association
Regular Board Meeting – September 11, 2020
Virtual Meeting via ZOOM – 9:30 AM (approximately)
AGENDA
Call to Order
Notification of Board Executive Session Actions
- Executive Session September 11, 2020
Minutes
- Approval of Minutes of the July 10, 2020 – Regular Meeting
Financial Reports
- Approve financials for June and July 2020
- Authorization to file lien(s) – None
- CD Maturing July 23 with Barclays Bank for $30,000. Action taken: Available CD rates less than 1%. Did not reinvest. Money Market rate approximately same.
- CD Maturing October 29 with Wells Fargo Bank for $30,000. Request authority to roll over to new 1-year CD at best interest rate.
Unfinished Business
- Review status of Palm Tree Plan implementation – Report submitted August 24, 2020 by Tom Tousignant
- Review status of proposed Rio del Sol development – Report submitted August 18, 2020 by Scott Reese
New Business
- Approval of proposed Bid Package for Perimeter Palm Tree Lighting Contract. – Norm Giere
- Discussion on results of straw poll of homeowners on renewal of Social Membership agreement with Mission Hills Country Club – Scott Reese
- Approval of invoice from Timothy Cline Insurance Agency for 2020/2021 Insurance in the amount of $7,338.
- Approval of proposal for pumping drywell by Hammer Pumping in the amount NTE $3,600.
- Approval of proposal from Mercer’s Low Voltage for installing photo cell closure prevention devices on the three gates that currently do not have them for NTE $1,957.13.
- Approval of proposal from Stewy’s Lighting Maintenance for installing holiday lighting at the entrances for NTE $2,590.
- Appointment of the Board as the Finance Committee to develop the 2021 Reserve Study update and 2021 Draft Budget for presentation to the Board at the November 13th meeting.
- Set date for 2021 Annual Homeowner meeting for March 20, 2021.
- Appoint Scott Reese as Inspector of Elections for the 2021 Board member election.
- Approve the Self Nomination Form for the 2021 Board of Directors to be sent to homeowners by October 1, 2020.
- Discussion on proposals from Conserve LandCare:
- Prune 7 canopy trees in parkways and detention basin NTE $1,425.
- Replace cacti in raised beds under signs with lantana at Gerald Ford entrance NTE $555.
- Approval of Grayco estimate to replace broken resident “original yard lights” with RAB X34 light – Norm Giere
- Approval of Grayco estimate to replace Da Vall monument sign lighting with RAB X34 lights – Norm Giere
Committee Reports
- Architectural Review Committee Reports – Meeting Minutes of July 3, 2020 distributed July 7, 2020; Minutes of August 7, 2020 distributed August 9, 2020; Meeting Minutes of September 4, 2020 distributes September 7, 2020.
- Emergency Preparedness Committee Reports – Chuck Middleton
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
- Gate Camera Committee Report – Robert Green
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting – Regular Board meeting November 13, 2020 at 9:30 AM via ZOOM.
Adjournment
Architecture Review Committee Agenda – September 2020
AGENDA (Download by Clicking Here)
DATE: Friday, September 4, 2020
LOCATION: Norm Giere’s home, 36272 Chagall Court, Cathedral City
TIME: 1:30 pm – 2:30 pm
CALL TO ORDER
Approve Minutes of Last Meeting: August 7, 2020
OLD BUSINESS
Architectural Improvement Request (AIR)
- 36272 Da Vinci — Paint exterior paint scheme C — AIR COMPLETED
- 69811 Van Gogh Rd — Paint house exterior and add new gate — AIR approved
- 69747 Van Gogh — Install 30 solar panels on backyard roof — AIR approved
- 69871 Matisse Road — Paint concrete walkway — Denied until color chosen
- 36297 Da Vinci — Paint exterior and add stacked stone — AIR approved
- 36108 Chagall — Tile courtyard entry and front yard paths — AIR approved
- 36202 Artisan — Install Renova solar system — AIR approved
- 36176 Artisan — Install Renova solar system — AIR approved
- 36205 Chagall — Paint house exterior — AIR approved
- 69885 Matisse — Add new gate to front courtyard — AIR DENIED
NEW BUSINESS
Architectural Improvement Request (AIR)
- 36066 Da Vinci — Paint home exterior
- 36121 Da Vinci — Paint home exterior
- 36218 Da Vinci — Swimming pool installation
- 69886 Matisse — Add generator to side of house
- 36272 Chagall — Install new entry gate
COMMITTEE OPERATIONS
- September perimeter landscape walk with Conserve — Norm Giere
- Discuss adding plants with color to Gerald Ford monument sign basin
OPEN PUBLIC FORUM
Discuss Items Not On the Agenda
FUTURE SCHEDULE
NEXT MEETING SCHEDULED:
- Date: Friday, October 2, 2020
- Time: 1:30 pm
- Location: Norm Giere’s home
ADJOURNMENT
- Adjournment: 2:30 pm
Cathedral City Council Ends Short Term Vacation Rentals (STVR) In City
You may have heard that Cathedral City Council took the first steps to abolish STVR in the City on August 26 with the first reading of proposed modifications to City ordinances. There are two exceptions. 1. Homes located in neighborhoods governed by Homeowners Associations that permit STVR use and; 2. Home sharing vacation rentals where the home is the owner’s primary/principal residence and rents out a portion of the property. Typically, home sharing is where the owner rents out a room or casita on their property.
To clarify, Montage Community Rules and Regulations (Click Here) and Covenants, Conditions, Restrictions and Reservations of Easements (CCRRE) (Click Here) prohibit and STVR business of any type in Montage. Property owners operating their property as an STVR are subject to both a Montage fine (up to $5,000/violation) and a City fine including payment of back license, Transient Occupancy Taxes and penalties. The City Council has also requested staff implement new practices to increase and improve STVR enforcement.
For more information about view and download Montage governing documents by clicking here. For City information on proposed ordinance changes Click Here or contact City Public Information Officer Chris Parman at cparman@cathedralcity.gov. For information on the current City STVR regulations Click Here. To report an STVR on the STVR Hotline at (760) 553-1031 or contact the City at Code compliance (760) 770-0309 seven days a week from 7 am to 6 pm. or online at http://www.cathedralcity.gov/services/code-compliance-division
Straw Poll Has Record Participation – Results Reported
At its July meeting, the Board gave direction to conduct a straw poll of residents to determine membership support for a second 10-year renewal of the Mission Hills Country Club (MHCC) Social/Fitness Agreement. The Agreement will likely be discussed again at the September and November Board meetings in conjunction with 2021 budget deliberations. The current Agreement is due to expire December 26, 2020, and a Board decision on a renewal is required within 90 days after that date.
Overview: The straw poll was conducted over two weeks from August 10 to August 24, during which three invitations were sent from Survey Monkey. The poll question included a brief introduction prior to the question and background information following the poll question. The background information included an article from the July Association Newsletter and information received from MHCC announcing a no-cost expansion of club benefits to include tennis, pickleball, croquet and swimming pool use effective September 1.
Results: One hundred twenty-eight (128) homeowner households were asked to participate in the poll. One hundred and two (102) responses received (79.6% of Montage households), which is a 23% increase over the reported response rate for a similar 2010 poll.
The final tally of the straw poll is as follows:
___78___ Votes – YES, I /we DO support the renewal of the Mission Hills Country Club Social and Fitness Membership Agreement.
___24___ Votes – NO, I/we DO NOT support the renewal of the Mission Hills Country Club Social and Fitness Membership Agreement.
Next Steps: Annually in October, Mission Hills Country Club/ClubCorp sends the Association a dues proposal containing changes proposed for the coming year so that information can be considered in the preparation of the Association’s proposed budget in November. The Association proposed budget is sent to the membership in December and generally approved, with any revision, by the Board in January.
Montage’s MHCC dues increases can never be a greater percentage than that for residents of the Mission Hills development. Dues increases have ranged between approximately 3% and 5% with the average annual increase being about 4.5% over the last ten years. A dues increase request from MHCC is likely.
The original Agreement with MHCC was approved in 2000 and renewed in 2010. This is the second occasion for a renewal of four renewals provided for under the Agreement. The agreement is automatically renewable unless the Montage Board notifies MHCC (no later than March 26, 2021) of its intent to terminate the Agreement.
For more information about the Agreement, please refer to Exhibit A of the most recent copy of the CCR’s approved in January 2018 or Click Here to view and download a copy of the Agreement from the www.MontageatMissionHills.org website. For information about how to activate your Mission Hills Country Club benefits Click Here or contact John Conroy, Director of Membership directly at john.conroy@clubcorp.com.
Important Upgrades to Montage Website
We want residents to know of recent updates to the www.MontageatMissionHills.org website made to expand and update the amount of useful information available to residents. I would like to recognize the assistance of Tom Tousignant, Norm Giere, Tony Michaelis, and PPM community manager Shelly Ruegsegger for their support in providing content, editing, and proofreading these modifications.
The website has expanded to over 90 pages and averages 18 hits a day. The most frequently visited pages on the website are the Real Estate/For Sale, Home Maintenance, and Board Minutes pages. One of the most significant changes to the website is improved searchability for documents on the site. We have relocated and rescanned original Board Minutes and Montage Newsletters back to 2004 to make document content searchable. We are currently working on the same program for Montage financial documents. The search function is located next to the magnifying glass icon in the upper right-hand corner of the website header. Type in search terms in the box and press enter to see a group of relevant documents.
Other essential enhancements include the following:
- Upgraded Montage Neighborhood Blog to include timely and more detailed reporting of information and issues of importance to homeowners. Click Here
- Updated house painting information, added paint scheme reference samples, and links to Vista and Dunn Edwards paint pages. Click Here.
- Added 2002 historical videos of home model tours. Click Here
- Added Montage Board Code of Ethics. Click Here
- Added 2000 Social / Fitness Agreement with Mission Hills Country Club to view and download a copy of the full Social /Fitness Club Agreement (January 2018 CCR’s, Exhibit A) Click Here.
- Added Solar Panel guidance information. Click Here
- Added Artificial Turf guidance information. Click Here
- Added Architecture / Engineering Documents Page. Click Here with tabs for:
- 2001 Montage street and engineering plans
- 2003 Montage perimeter/public area landscape plans
- 2002 Artesian Model Homes Landscape Plans
- 2018 Palm Tree Replacement Plan plans
- 2000 Montage Legal Plat of Survey
- 2002 Plan 4 Home architectural plans
- 2019 Rio Del Sol PUD plan and impact analysis
- Added Zoom Meeting Participation Instructions. Click Here
- Added 2020 Board Election Rules. Click Here
- Updated Architectural Improvement Request Form. Click Here
- Added Homeowner Concern Form. Click Here
- Added 2020 Pool Skimmer Basket Filter Sock and Debris Shield information. Click Here
We are looking for historical photos/images of the early years in Montage, particularly photos taken during the construction of your home or the early stages of development. These photos will be used to enhance our Montage History, which you can see by Clicking Here. If you have pictures of Montage’s early days, we would appreciate the opportunity to see them and perhaps use them with full credit to you. Please contact Scott Reese at scott.o.reese@gmail.com.