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Board Meeting Agenda – November 2020

by | Nov 8, 2020 | Board of Directors Agendas | 0 comments

Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
November 13, 2020, 9:30 A.M.

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15 minutes before the meeting start. (approximately) 

AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session October 9, 2020
  2. Executive Session November 13, 2020

Minutes

  1. Approval of Minutes of the September 11, 2020 – Regular Meeting

 Financial Reports

  1. Approve financials for August and September 2020
  2. Authorization to file lien(s) – APN 674-660-009 & APN 674-670-036
  3. Notification of investment of proceeds from CD that matured October 29, 2020 in NEW YORK CMNTY BK CD WESTBURY NY ACT/365 FDIC INSD CPN 0.200% DUE 11/09/22 DTD.

 Unfinished Business

  1. Review status of Palm Tree Plan implementation – No new update to report submitted August 24, 2020 by Tom Tousignant
  2. Review status of proposed Rio del Sol development – Report submitted August 18, 2020 by Scott Reese

 New Business

  1. Approval of proposed 2021 Reserve Study update from the Financial Committee.
  2. Approval of the proposed 2021 Budget proposed by the Finance committee.
  3. Approval of proposal from Beck and Company for December 2020 financial Analysis and taxes for NTE $1,450.
  4. Approval of proposal from Mercer’s Low Voltage for installation of new gate operators for the Da Vall exit gate for NTE $8,968.09.
  5. Approval of proposal from Mercer’s Low Voltage for installation of new hinges on the Da Vall entrance gate for NTE $1,580.65.
  6. Approval of proposal from Laguna Falls Custom Pools & Spas for fountain improvements: Gerald Ford – new filter cartridges, tank O-ring and pressure gage assembly; Da Vall – New filter cartridges, tank O-ring; remove & replace 3 LED lights that are out. Total NTE $2,340.
  7. Selection of Grayco Electric for installation of new perimeter lighting Phases I thru IV for NTE $12,190.00.
  8. Discussion on reimbursing Tom Tousignant for the Go Daddy licenses for the domain name MontageatMissionHills.com for 2 years for NTE $36.34
  9. Approve the selection of SCT for sole source for this level 3 financial review of our spreadsheets for NTE $xxxx.
  10. Approve renewal of the Board’s membership in Community Associations Institute for 2021 for $310.
  11. Establish rules committee to review rules and make recommendations on possible updates/changes.
  12. Discuss adding stacked stone to Gerald Ford entrance signs. AIR Committee to obtain bids from vendors vetted by PPM. Cost NTE $3,000.
  13. Conserve LandCare to add water “quick-connect” coupling in a vault in the Southwest corner of the detention basis near the catch basin for NTE $xxx.

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of October 2, 2020 distributed October 6, 2020; Minutes of November 6, 2020 distributed November 10, 2020.
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green

 Homeowners Forum

 Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

 Next Board Meeting – Regular Board meeting January 8, 2021 at 9:30 AM via ZOOM.

Adjournment