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Board Meeting Agenda – January 2021

by | Jan 4, 2021 | Board of Directors Agendas | 0 comments

Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
January 8, 2021, 9:30 A.M.

Join Zoom Meeting Instructions
Internet Link: Click here or enter to join:  https://us02web.zoom.us/j/86863330215
Meeting ID: 868 6333 0215
Call: 1-702-707-2699

For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately) 

AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session January 8, 2021

Minutes

  1. Approval of Minutes of the November 13, 2020 – Regular Meeting

 Financial Reports

  1. Approve financials for October and November 2020
  2. Authorization to file lien(s) –

Unfinished Business

  1. Review status of Palm Tree Plan implementation –
    1. Corner Palo Verde removed.
    2. Palm tree lighting contract approved November 13, 2020. Implementation in process.

 New Business

  1. Retroactive approval for the development of estimates for replacing concrete in Gerald Ford and Da Vall entries for future Reserve study updates by F & F Construction for NTE $250.
  2. Discussion on 2021 Reserve Study update independent review by STC Reserve Study Analysts.
  3. Appointment of Jean Range, Mary Yates, Gail Kramer, David Leytus, Thomas Harp and Jean-Guy Poitras to the Update Rules and Board Policies Committee to review and make recommendations on possible updates/changes. Appoint Tony Michaelis as Committee Chair.
  4. Approval of Ballot for the Mach 20, 2021 Annual Homeowners Meeting.
  5. Approval of installation of stacked stone on planters below entry signs at Gerald Ford entrance by F & F Construction for NTE $7,403.
  6. Retroactive approval for removal and stump grinding of fallen Palo Verde and other two overgrown Palo Verde at corner by Conserve LandCare for $425.
  7. Approval of proposal from F & F Construction for repair to perimeter walls for NTE $1,000.
  8. Approval of updated Chart of Accounts developed by Scott Reese in concert with Beck & Associates (Montage Auditor) and Jessica Baudhuin (PPM Controller).
  9. Approve re-painting the entrance and pedestrian gates per recommendation of the Architectural Review Committee by MC Builder for $2,150.
  10. Creation of Vehicle Programming for Gates/Garage Doors Committee and appointment of Gary Roman and Thomas Harp as members.
  11. Review 2021 Arborist Report from Pro Landscaping and approve payment for $xxx.
  12. Reimburse Scott Reese for the cost of Arvixe web hosting service for 2021 in the amount of $203.28.

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of December 4, 2020 distributed December 7, 2020; Minutes of January 1, 2021 distributed January 4, 2021.
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green
  6. Rio del Sol development – Report submitted December 28, 2020 by Scott Reese

 Homeowners Forum

 Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

 Next Board Meeting – Regular Board meeting March 12, 2021 at 9:30 AM via ZOOM.

Adjournment