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ASSOCIATION FORMS

Instructions

This page provides access to electronic and paper forms related to Association processes. The forms are provided for the convenience of homeowners to facilitate their conduct of business associated with their residence in Montage.

Clicking on a form link will open the form in your browser. If the form allows for electronic fill-in you will be able to enter data in each field. Press the RETURN button when you have completed entering data in the field and the cursor will advance to the next data entry field. You may also TAB through the form fields.

When you have completed the electronic form save it to your computer. Rename the form when saving it to your computer. Once you have renamed and saved the form to your computer you will be able to reopen the completed form again for editing should that be necessary. You will then be able to attach the completed form to an email for transmission electronically.

If the form is a WORD document or does not allow for electronic fill-in, you may download the form and fill it out using a pen or pencil. You can then scan the completed form and email it to the appropriate party or copy and send the form by U.S. Postal Service mail.

Alarm Permit Application (City of Cathedral City Form)
The City of Cathedral City requires an annually renewable security alarm permit. To view and complete the Cathedral City Online Alarm Permit Application Click Here.  
Architectural Improvement Request Form (Association Form)
The Homeowners Association Architectural Review Committee (ARC) must review any proposed changes or improvements to the front of your home or yard. Prior to preparing or submitting an Architectural Improvement Request (AIR) please contact the Chair of the Architectural Review Committee for clarification. The form may be submitted to either the current Development Liaison at the property management company or the Chair of the Architectural Review Committee. Contact information for Montage at Mission Hills property management company and Architectural Review Committee Chair can be found by Clicking Here. The Montage at Mission Hills  Architectural Improvement Request Form (AIR) is available to download, view, and complete by Clicking Here.

Artificial Turf Requirements

If you submitting an Architectural Improvement Request (AIR) related to the installation of artificial/synthetic turf you will need to read, fill out, and submit an Artificial Turf Requirements Form with your AIR.  You can read and download an Artificial Turf Requirements Form by Clicking Here.

Solar Installation Guidelines

If you are submitting an AIR related to the installation of a new solar array, you should read the Solar Installation Guidelines which you can review and download by Clicking Here.

Board of Directors Application Form (Association Form)

The Homeowners Association annually elects members to the Board of Directors to serve two-year terms. Potential candidates for the Board of Directors must submit a Board of Directors Application Form beginning in December in order to be placed on the official Homeowners Association ballot. Applications should be submitted to the property management company or the President of the Montage at Mission Hills Homeowners Association. Contact information for Montage at Mission Hills property management company and the President of the Association can be found by Clicking Here. The Montage at Mission Hills Board of Directors Application Form is available to download, view, and fill out by Clicking Here.

Electronic Document Distribution Consent Form (Association Form)
The State of California requires homeowners to complete a consent form to receive electronic distribution of Montage at Mission Hills Homeowners Association communications. To download, view and complete the Montage Electronic Document Distribution Form Click Here. 
Homeowner Concern Form (Association Form)
In the event a homeowner should have a question or concern about a matter related to the operation and maintenance of the Association or would like to report a possible violation of the Association CC&Rs, Rules and Regulations or Board Policies, the Board has devised several options for you to use in asking a question or reporting a concern which will assure that you receive a prompt and full response to your question or concern.

  1. Use the Montage Homeowner Concern form, following instructions and submitting the form to Personalized Property Management by mail, fax or email as described on the form. A copy of the form can be viewed and downloaded by Clicking Here.
  2. Write an email to a member of the Board of Directors. The email should include all the information requested on the Homeowner Concern Form. Board of Directors emails can be found by Clicking Here.
  3. Submit a Service Request. Should the concern be related to a maintenance request related to Association streets or common areas, you may enter your Service Request on the management company website by Clicking Here.

In expressing your question or concern you should be as detailed as possible so that you can be provided a definitive response. Please provide your name, address, email address, the details of the concern, the governing document regulation being violated and the address or location of the concern. The CC&Rs, Rules and Regulations and Bylaws are provided on this website in the Governing Documents drop-down memu. You may include photos or images to help document and describe your concern.

 

Please understand that the Board will do its best to keep your concern anonymous and your personal information will be kept confidential, however the Board will not consider a matter unless the matter brought before it is done so by a bonafide member of the Association. No anonymous complaints with be acted upon. Eventually in attempting to resolve an issue it may be necessary to bring the parties together or engage you directly, along with others. You should be prepared to publicly participate should you be asked.

 A Neighborly Approach

If this is a neighbor-related concern, the Board encourages you to first make contact with your neighbor in a friendly manner to attempt to resolve the concern in a neighborly fashion before formalizing the matter with a Homeowner Concern Form to the Board. Most matters can be quickly and effectively solved in this way without Board interaction. We suggest you try the following approach in engaging your neighbor(s):

  • Introduce yourself. Arrange a time to meet with your neighbor and choose a neutral location.
  • Ease into the conversation.  Describe the issue without inflammatory language. Avoid putting your neighbor on the defensive right out of the gate.
  • Create a cooperative atmosphere. Rather than attacking your neighbor, ask for assistance in finding a solution. Listen to you neighbor’s viewpoint. Take appropriate levels of responsibility.
  • Find common ground and focus on what you do agree on.
  • Search for a solution that satisfies both parties’ needs. Compromise.
  • Follow-up with your neighbor in writing, or by email, setting out the agreed to solution with your thanks.

If this personal approach does not yield results or is not feasible, then try one of the earlier options, remembering that those may require some form of third party intervention. .

Next Level Concerns

If the issue is such that you believe it constitutes a crime, a zoning violation, building/construction related violation or other violation of the local municipal ordinances (noise, short term rental, dog barking, etc.), the Cathedral City Police, Zoning Enforcement Officer, Building Permit Officer or Code Enforcement Officer should  be contacted directly.  Here is contact information for reaching those Departments:

 

Homeowner / Tenant Registration Form (Association Form)
The property management firm and the Homeowners Association ask that you notify us of any change of address locally or at residences you may have out of the area to ensure that you receive all required communications relevant to your Montage at Mission Hills property.  Please complete a Homeowner / Tenant Registration Form and submit to the property management company upon changing your address or contact information. Contact information for Montage at Mission Hills property management company and the President of the Association can be found by Clicking Here. The Montage at Mission Hills Change of Address Form is available to download, view and complete by Clicking Here.
Gate Directory Name Change Request Form (Association Form)
The property management firm and the Homeowners Association ask that you help us keep the gate directories up to date with the names of current residents to make sure that your guests, service providers and delivery services can contact you at your residence or wherever or whoever you have designated to be contacted. The gate kiosk phone can be programmed to call both land lines and cell phone numbers with area codes on the North American continent. Please complete a Gate Directory Name Change Form and submit to the property management company upon changing your phone contact information. Contact information for Montage at Mission Hills property management company and the President of the Association can be found by Clicking Here. The Montage at Mission Hills Gate Kiosk Name Change Form is available to download, view and complete by Clicking Here.  
Association Emergency Response Forms
Forms to be used by the Homeowners Association residents in reporting and assessing damages and injuries associated with an emergency to assist residents with organizing and coordinating a response and reporting resident needs to local agencies. Post Emergency Incident Report Form – MMH Emergency Operations Summary
Personal Emergency Preparedness Forms (File of LIfe Form)
Forms are provided to Homeowners Association members to assist with their individual disaster and emergency preparedness. Home Emergency Kit Contents,  Household Checklist,  File of Life Form and File of Life Door Decals.

 

Desert Home Vacation/Season Prep Checklist Form
Forms are provided to Homeowners Association members to assist with their preparation vacation preparation or in preparation to return to the primary residents at the close of their seasonal stay. Desert Home Vacation/Seasonal Prep Checklist.

 

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