Purpose
The purpose of the Committee is to manage the design and administration of the Association’s websites. These websites are extremely important to projecting a positive image of the Association and its development outwardly and to providing residents with sources and archives of accurate, timely, and useful information to enhance their Montage living experience.
The Montage at Mission Hills website (montageatmissionhills.org ) is a publicly accessible website that provides members, real estate professionals, and interested parties with 24/7 access to important Association governance documents, announcements, and administrative reports; useful homeowner and visitor information; and Montage historical background.
The Montage at Mission Hills Nextdoor page is private social network for Association members only. The site compliments the montageatmissionhills.org site by providing features for discussion groups, lost and found, classified ads, free items, calendar and announcements as well as interaction with local public safety organizations. The site also allows for sharing with 18 adjacent HOA organizations.
The Website Committee maintains an online library of informational resources on the Committee webpage and is responsible for the administration of both the official Montage at Mission Hills (montageatmissionhills.org) WordPress website and assisting residents with the use of the Montage at Mission Hills pages on the Nextdoor social networking website.
Structure
The Committee is comprised of Webmasters and Content Providers. Ideally, the Committee would be comprised of four to six members to ensure continuity of services and support and periodic updating of content. Members with background, training, or interest in WordPress, web design, desktop publishing, blogging, and communications are particularly encouraged to join.
Guiding Policies
Website management and use are guided by the Terms of Use and the Website Content Management Policy adopted by the Board of Directors. The Terms of Use represent the understanding under which the website user accesses the Website and agrees to use the content of the website. Terms of Use are typical to all websites and many types of software. You can review the website terms of use by Clicking Here.
The Website Content Management and Publishing Policy provides standards and processes governing Website content (text, photos, video, audio, links, documents) creation, approval, and publishing for the Association website (Website). The policy has been created to make the Website distinctive for its integrated user experience, widely distributed creation and publishing responsibility, and flexibility to allow customized content to be produced by Association Members, Committees, and the Board. You may review the new Website Management and Publishing Policy by Clicking Here.
Activities
Website Management
It is the responsibility of this Committee to manage the design and administration of the Association websites, including the following activities:
- Weekly, Monthly, and Annual posting of Association documents
- Annual review and removal or archiving of materials
- Maintenance of an electronic archive of documents related to the history of the Association
- Annual updating of webpage design and organization
- As-needed development of webpage content
- Technical support to members related to the use of Association Websites
- Enforcement of Website Terms of Use and Privacy Policy
- Serve as administrative “Leads” for the Association Nextdoor website.
Record Keeping
The Committee should keep any resource materials used in researching, developing, and making recommendations relative to the Committee’s activities in electronic file format, stored on the Association website or other suitable location, for future reference and use.
Reporting
The Committee is not required to submit minutes, but if chooses to prepare meeting minutes or notes, those document should be submitted (in draft or final form) to the Board of Directors within 30 days of a committee meeting.
The Committee shall provide a written or oral report to the Board of Directors at each meeting of the Board. The information shall be captured and described in the Board of Directors Regular Meeting Minutes and posted on the committee webpage.
The Committee shall periodically prepare brief informational updates for publication in the bimonthly Association newsletter to inform the general membership about the status of committee work.
The Committee shall prepare and present an annual committee report at the Association’s Annual General Membership Meeting. The information shall describe the activities and accomplishments of the Committee during the year. The report will be archived on the Association website.
The Committee shall submit any proposed updates, changes, or additions to the Welcome program to the Board of Directors for review and/or approval.
Meetings
The Committee meets electronically as necessary to successfully facilitate its activities. For more specific information about Committee activities or about servicing on the Committee, contact the Committee Chairperson, whose name and contact information can be found on the Board webpage by Clicking Here.
Committee Resources and Reports
The following is a library of reports and documents relative to the management of the website.
2022 Website Committee Annual Report
Committee Tools and Protocols
Phishing Scam Response Protocol for Montage Board, Committees, and Association Members