2025 Election Process
2022 Rules Update
The Election Committee and the Board of Directors completed an update of the Montage Election Rules ( 2022) for use in the 2023 election. Updating the Election Rules was necessitated by changes in state law effective January 1, 2022, and member comments were received. You can download and review a presentation explaining the changes by CLICKING HERE.
The updated Election Rules include several new provisions and generally extend the election process to include more steps, greater opportunities for membership inclusion, and longer timeframes to complete the process. One of the most significant changes involves including a method of election by acclamation, which can occur when the number of nominated candidates is equal to or less than the number of board positions open for election. Details of this process are contained within the Rules update, available for viewing by CLICKING HERE.
The Board adopted the updated Election Rules at its July 2022 Board Meeting. A copy of the Election Rules can be downloaded by CLICKING HERE.
Election Rules are updated as required by changes in State law and the needs of the Board of Directors and membership. All significant revisions must be sent for review and comment of Association members.
Board Appoints Inspector of Elections
The Association election process follows the Election Rules and other provisions contained in the Montage Bylaws and CC&Rs, which can be found on the Governing Documents page of this website or by CLICKING HERE. These documents are subject to change after the approval of the Board and the Membership.
The election process generally begins no later than the September Board Meeting when the Montage Board considers the appointment of an Association Member as Inspector of Elections for the elections to be held in March of the following year. The Inspector of Elections may be assisted by up to two additional qualified homeowners appointed by the Inspector of Elections or by non-members meeting the requirements for Inspector of Elections as may be hired by the Board to fulfill that responsibility. Requirements associated with service as an Inspector of Elections can be found on the Election Committee webpage by CLICKING HERE. The Community Manager is relied upon to assist with some administrative tasks assigned by the Inspector of Elections.
Board of Directors Nominations
Nominations for the Board of Directors open in September at the September Board Meeting. There are five Board positions. Three Board positions are elected in odd-numbered years, and two positions are elected in even-numbered years. Board members are elected for two-year terms. There are no term limits for Board Members.
MiIndividuals interested in being nominated or in self-nominating themselves must complete a Board of Directors Application Form and submit the form along with 1.) a brief bio, 2.) a brief candidate’s statement of interest, and an electronic head and shoulders image/picture of themselves. (separate documents) Candidates are notified within seven to ten days of receipt of their nomination package and certification of their qualifications to run for the Board. Nominations for the Board close in late December, and the Board certifies the candidates and the ballot at its January meeting. Disqualified candidates are provided the opportunity for internal dispute resolution upon consideration of the parameters for candidate disqualification set out in the State law.
A Board of Directors Application Form can be viewed and downloaded by CLICKING HERE.
Samples of application attachments, including the Biographical Brief and Statement of Qualifications and Interest, can be viewed and downloaded by CLICKING HERE.
Ballots are distributed to property owners (one per ownership) in mid-February and are due by the close of voting at the March General Membership Meeting.
Important Election Schedule Dates
The Board sets a date for the Annual Homeowner Meeting and Election ( usually a Saturday in late March) at or before their September Board meeting. The following general timeframes/events have been established in compliance with State Law and election-related provisions contained within Montage Election Rules and other governing documents. Dates are approximate and subject to change. A full election calendar with precise dates can be viewed and downloaded by CLICKING HERE. Please contact the property management company, the Inspector of Elections, or current board members with questions regarding the election calendar.
Key Dates (approximate dates subject to change)
Early September – September newsletter announces the opening of the Board election process.
Early September – Board sets a date for Annual Homeowner Meeting and Election and appoints an Inspector of Elections at September Board Meeting
Late September – Distribution of Notice of Annual Election of Directors, Nomination Procedure, and Nomination Deadline and Self Nomination Forms
Mid-November – Board approves the preliminary Owner / Voter and Candidate Eligibility List at November Board Meeting,
Late November to Mid Decemtber – Distribution of a notice of intent to conduct an election by acclamation sent (10 to 30 days before the Application due date.)
Late December – Board Application Forms due to Community Manager
Early -January – At the January Board meetng the Board approves the eligible Board Candidates List and reviews candidate applications received to determine if the election will be by acclamation or by paper ballot. If by paper ballot, the election ballots are approved by the Board. If by acclaimation, the new board is seated immediately.
Mid-January to Mid-February – Voter List is available for viewing. (Homeowners may review the accuracy of their individual information on the voter list at Personalize Property Management Offices.)
Mid-February – Ballots mailed to Voters List
Late March – Ballots Due – Annual Homeowner Meeting and opening of the ballots
A full election calendar with precise dates can be viewed and downloaded by CLICKING HERE.