Labor Day the “unofficial end of summer”, a time when most school districts resume classes or celebrate the first three-day weekend of the school calendar. Labor day always made me feel that this was the last weekend to officially wear white clothes. And let’s not forget the labor day weekend summer sales! Labor Day for some of us here in Montage it is a reminder for us to start preparing for the season. Cleaning patio furniture for the soon to be cooler days and evenings. Having the solar panels cleaned after the recent summer dust storms. Babying our plants with the extra hand watering and shade cloth’s in hopes that they may survive the summer heat into the fall.

Actually, homeowners have been quite busy this summer with landscaping projects, solar installations and exterior home painting projects. Because of these activities our streets may have more dirt and debris than normal. We ask that you are mindful of the Friday street sweeping day and ask your guest and service workers to limit parking on the street that day.

In light of the most asked question this month here is our “Question from a Homeowner”- I have a leak in my pool, requiring it to be drained, to be fixed.  I don’t know whom to contact to get approval.  Could you let me know?

Technically, a permit at a cost of $2.50 is required.  However, the purpose of the permit is to simply have the appropriate contact information in the event that an issue arises.  If the HOA is managing the process, like PPM does, and no water is leaving the community onto public streets, the City of Cathedral City does not require a permit.  Water discharged from Montage Pools goes into the street and finds it way to Montage detention basin. The Association does have the right to issue a permit if the HOA deems it really necessary. You don’t need a variance request. We simply ask that you notify Shelly and Jasmine at Personalized Property Management via email or by a phone call to let them know the date that you plan to drain your pool. At least a week notice is suggested so that we don’t have a conflict with other pools draining all at once into the basin.

You can go to www.montagemissiohill.org if you have other questions or need forms for your various needs.

We thank you in advance for considering your neighbors for another holiday weekend and wish you a happy and safe labor day! If you have a “Question from a Homeowner” please feel free to submit it via email to the Board or PPM.

Homeowners are always welcome and encouraged to attend our HOA board meetings. The next one will be Thursday September 9th, 9:30am at the PPM offices.

By Michelle Madison, President & Newsletter Editor- michelleYmadison@gmail.com

Curt Beyer, President & Newsletter Editor CurtB@MontageatMissionHills.org

So begins another year. Thoughts turn again to the routine of life after a holiday season. We put away the decorations and settle into our winter months.

As an HOA there are many things happening. The updated governing documents are going out for you to review. A cover letter will outline the updates necessary due to changes in state statutes, along outdated need of language for the developer and updating of odds and ends to facilitate the smooth operation of this corporation. Any points of concern or question can be discussed before the vote will be taken. This has been a long and detailed project that has been quite costly so we want to have clarity and support toward their adoption. Having to do this again will just add to the cost.

Approaching is the Annual Meeting (March). As usual, two board positions will be open and we urge anyone interested in running for the board to submit their nomination form. As we approach the meeting ballots will be sent out. This year we will be meeting in the Cathedral City Center across the street and down a block from our City Hall. The Children’s Museum where we have been meeting has started using their meeting space for ongoing activities and exhibitions.

Also, be aware that we are sharing an article on the Montage at Mission Hills. It appeared in a recent edition of the Quorum Magazine . . . A publication on HOAs and related business providers that participate in the Community Associations Institute – Coachella Valley. It is under separate cover so you can save it or share it.

With the arrival of Labor Day most of us think of summer ending and fall beginning. To many it means school is or has started and the resumption of a daily/weekly routine. Days again start getting shorter and the angle of the sun is changing. We turn our attention to tree trimming and our landscaping.

With the reduction in watering we must pay attention to our trees getting adequate watering . . . deep watering. The integrity of the root systems depends upon adequate water or roots may not be able to hold the tree when the storm winds arrive. We have seen this pattern elsewhere in the state, most recently dry soil was a suspected cause in the tragic tree fall incident at the Children’s Museum in Pasadena. Drought has been blamed for killing millions of trees in California. Researchers estimated that the drought has killed off at least 12.5 million trees in California’s national forests. We should all make sure to check our shrubs and trees to see that get the attention they need.

California Law details that all property owners are responsible for maintaining any trees on their property, and inspecting them for signs of damage. If a tree is found to be posing a potential hazard then the property owner must take steps to reduce this risk.

Curb appeal is part of the seasonal assessment many owners make as they return for the season. It is a good time to look closely at our homes and look critically at the paint and exteriors to judge if it is time to refresh. Considering the age of our development many of us may be facing this task. The paint color schemes for all of our homes can be found on the HOA website as are the forms for an Architecture and Landscape Variance Request if needed (www.MontageatMissionHills.org). You will also find information on how to get a discount on your paint there. It may also be a good time to evaluate our landscaping in general. Stone mulch and DG (decomposed granite) needs to be refreshed from time to time.

When you go to the updated website . . . take a few minutes to look around. There is more and more useful information available as it has been totally reworked and enhanced. Scott Reese has been busy making it more relevant and he and Bill Lewis are always looking to add to it to make it the resource all of us can use. Thanks also to Tom Tousignant for his continued content contributions.

We all need to thank Sandy Nips for stepping into the leadership chair for the A & L Committee until the end of the year. She previously led this vital group but is only filling in through December. This is a great opportunity to get involved in the life of our HOA. Please let Sandy or a board member if you are interested in getting more involved. It also is not too early to consider running for the Board, as the annual meeting will be here all too quickly.

We also have a Welcome / Social Committee led by Jo Ann Horwitz. She too is eager to welcome others to get involved. The holidays will be upon us and there can be other reasons to celebrate and get to know each other as the weather cools down.

We have been posting weekly calendars from the Mission Hills Country Club, as we are all members. These can be viewed at the Da Vinci / Van Gogh corner on the curved wall. The bulletin boards are where agendas and other information are posted as needed.

DID YOU KNOW . . .

We received some recent resident comments that we thought merited a brief clarification . . ..

The President’s Newsletter. . . Currently, and traditionally, the newsletter is assembled/edited by the president of the HOA with contributions by Board and Committee Members. However, it is not the Presidents Newsletter, it is your newsletter. Newsletter content is the work of the Board and Committees, with the possible exception of the President’s Notes, which is blog-like contribution of the HOA president used to highlight information and perspectives that the president feels are important for residents. We try our best to see the articles are newsworthy, informative and objective. Requests for content are routinely sent to all Board members and Committee chairs. Residents are encouraged to participate as well. The Board reviews and approves content like an editorial board would before the newsletter is published. It is rare for submitted content to be edited except for possible grammar, punctuation or spelling. The by-lines for the articles are there to bring recognition to the contributors, exhibit the engagement of Committees and assist readers in knowing whom to talk to in case there are further questions or comments.

This is the first board meeting I have been invited/allowed to attend. . . . We encourage residents to attend each meeting. Board meetings, by law, are open to the public. Attendees are encouraged to share their views on agenized items or in general at the beginning of the meeting. Board policy generally limits interaction to 3-5 minute comments or presentations on agenized items to assure time for everyone to participate and for the Board to conduct agenda business.

In order for the Board to take action on an item, it must first be placed on the agenda and the agenda must be posted. This is to allow others interested in the item to be present for the discussion and consideration by the Board. The Board can listen to resident comments and may briefly comment itself, but no immediate action can be taken on a non-agenized item. If you have ever visited a City Council meeting you have probably observed this same process.

Not unlike California government, many of the Board procedures are tightly regulated by California Statute and are covered in the Davis-Sterling Act (http://www.epsten.com/statutes/. In addition, the Board strives to hold to a code of ethics to make business as transparent as practical. An exception to open meetings provisions are meetings of the Executive Committee which are restricted only to Board members and can address items in only four subject areas . . . Member Discipline, Formation of Contracts, Personnel Matters, and Litigation. Please join us in the future.

The summer is here and the heat and the drought are things we seem to be constantly reminded of in conversations and the media. Most of us have taken measures to conserve and scale back our water usage but we still see water run off and seeming indifference to the guidelines imposed by the Governor and the Coachella Valley Water District.

As we look for ways to cut water usage we seem to have been forcefully encouraged as the newly installed pumps for the fountains at both gates were stolen during the Memorial Day Weekend. Yes, we have insurance against this kind of loss but it is disconcerting to have this happen. We have heard the usual suggestions toward additional security efforts. Thefts like this are seldom prevented nor solved by any of the many options available to us. All can be defeated relatively easily and as we have seen throughout the valley . . . When someone wants to get something through theft, they can and seldom do they ever get caught or convicted. Our most effective action is to take a photo when we see something being done and then share it should something be reported. We are our own heroes and security system. In our digital age this is a great way to note things happening around us as we never know if it may be the key to solving a situation.

The Board has received an estimate of approximately $3,500 for replacing the pumps. Given the current focus on water conservation the Board will be considering the conversion of the fountains to planters (with the possibility of restoring the fountain functionality in the future) at the July Board meeting. If you have options or input you would like the Board to consider email the Community Manager, Shelly Ruegsegger sruegsagger@ppminternet.com, or please attend the meeting.

Also at the July Board meeting the Board will be considering the conversion of the grass area at the Gerald Ford DaVall corner to desert scape. While we are not using much water on the grass, it will possibly be a future pubic relation/image problem for Montage not to take this water conservation action.

If you ask any resident, “What do you want the Board to do?” The response usually focuses on something someone is doing that the respondent doesn’t like. Whether it is parking, types of vehicles, garage doors, landscaping, pets, and etc. There can follow a rather impassioned discussion of rules that should be made and actions that should be taken, including court action, to prove that the Board has “Power” and “Teeth” behind their words. Often, these comments are from residents that do not attend annual meetings, do not read the newsletters, do not know or communicate with their neighbors and complain about what others should do.

As a Board . . . We are legally bound to put our personal opinions subservient to the actions to take in the best interest of the HOA. I know there are things each of us may feel strongly about and would like to see addressed but . . . When you think about a corresponding rule you also have to think about enforcement. One needs to realize that existing local, state and federal laws and regulations, ordinances and definitions as well as interpretation and application of those statutes can limit actions to be initiated or taken.

As we get ready to distribute the updated (and in a few instances changed) CC&Rs, We would ask you to think of the entire CID / HOA (Common Interest Development / Home Owner Association) and look to the overall purpose of this document. We also have By-laws and Rules and Regulations that support the overall guidelines we have put in place to set an agreed upon life‐style in which we want to live.

Any action taken, and guideline enforced, any fine levied is in accordance with these agreed upon documents. These are not to be used as weapons and means with which to ‘go after’ someone. And of course now matter how will written, there are always grey areas and exceptions as the world evolves and things change. Not everything will conform to the ideas and best intentions of documents so interpretation and application of these guidelines are not always clear‐cut and considerations of daily life intrude on the black and white interpretations that seemly should be so easy to apply.

The Board, in concert with our advising attorney and the property management company, has partnered to bring to you a set of CC&Rs conforming to all the changes in state law and which reflects changes and challenges of community living.

CHANGES . . .

Another change has taken place as Mr. Robert Fouyer has resigned as a board member. He will continue working with the Architecture & Landscape committee until a new chairperson can be found. Ms. Mary Weiler has been duly appointed by the Board to fill the remaining term of Mr. Fouyer. Mr. Leo Schlesinger has been appointed to complete the term of newly appointed Board member, Thomas Reed who resigned due to increased business time commitments.

A few weeks early and the warmer temperatures have the growing season off to a great start. Now is the time to start looking to our landscapes and our bushes and etc. to get a head start on the invasive insects and infestations that really hit our hedges and plant hard last summer. Washing them off and watching for ash white fly, mealy bugs and cochenille will be a weekly task if you want to stay ahead of problems. The build up of dust mixing with the sap the plants release when infested becomes an ever more devastating cycle.

Don’t be fooled by the recent light rains, the drought continues and conservative use of water is ever more important. We are continuing to see this resource flowing off of lawns and down the gutters. We all have a responsibility to find ways to help each other take action to prevent this as much as we can. Water conservation requires ongoing attention and absentee landlords and/or over zealous gardeners my not be aware of the water waste or the need to periodically adjust irrigation cycles to compensate for soil moisture content, lawn slopes and the cyclical water requirements of desert plants. The result of overwatering can lead to the unnecessary water waste and ultimate pavement edge damage. Overall . . . We in Montage are doing better but there are still residents not seemingly able to address the problem fully. Please check and adjust your irrigation systems quarterly.

CHANGES . . .

We have a new manager at PPM looking to facilitate our interaction with them. Shelly Ruegsegger and her assistant Jasmine Meze will be taking our calls and providing the many services we often take for granted from our management company. Jennifer Zeivel has taken a new position with another company and we wish her success in her professional pursuits. Shelley had served as the manager for the Montage prior to Jennifer taking the job so we will have experienced personnel working with us.

Another change has taken place as Mr. Jerry Stamper has resigned as a board member. He will still be working with the Emergency Preparedness and Neighborhood Watch committee chaired by Mr. Michael Gialdini. Mr. Thomas Reed has been duly appointed by the board to fulfill the remaining term the Mr. Stamper is leaving.

ANNUAL MEETING . . . SATURDAY, MARCH 21ST, 2015

The Annual Meeting for the Montage at Mission Hills Home Owners’ Association will be held on Saturday, March 21st, in the meeting room at the rear of the Children’s Museum located at 71701 Gerald Ford Dr., Rancho Mirage, CA. It is scheduled from 11 a.m. to 2 p.m. and will have our usual potluck lunch. We look forward to seeing as many of our homeowners as possible and urge you to bring your favorite potluck dish. It is a great opportunity to meet old and new neighbors. We ask that you call Donna Tousignant at 760-321-9271 and let her know what dish you might be bringing so we can be sure to have all of the meals bases covered. If you would like to volunteer to help with the set up and take down, Donna is also the key person to call . . . Help is always welcome.

Well . . . We have a new year before us. A new budget is in place and as I learned in three different legislative updates / seminars, there are law revisions and new laws that add to those already in place regarding HOAs and their responsibilities, limitations and rules with which to function. Many of the changes affect our HOA only slightly, if at all. However, there are a few we will be working with having to do with solar water heating / power installations, water use restrictions due to the ongoing drought and fruit tree maintenance associated with vermin they potentially may attract.

Homeowners with fruit trees are required to harvest fruit when ripe to reduce there potential to attract rats in areas where rats have been a problem (That includes Montage). Water conservation is an increasing focus and so there have been legislative actions associated with natural turf and landscape conversions to drought tolerant landscapes including regulating the use of synthetic turf including regulations associated with synthetic turf characteristics such as turf color, composition, materials and installation technique.

Changes in regulations related to the design, location and appearance of solar panels will make it increasingly more difficult to maintain the architectural integrity and cleaning styling and appearance of Montage homes and will require more thoughtful planning and cooperation of homeowners.

These changes may necessitate the Board consulting experts in design and engineering fields to review variance requests and plans for these types of major landscape and solar changes. The Board will be reviewing our current guidelines in all areas to assure compliance with current legislation. Distribution of these amended guidelines will be posted to our website and distributed to all homeowners as they are revised.

Comments / Complaints / Misinformation
These last few months have seem to have presented more derogatory comments, complaints and mis-information targeted at the Board than at anytime I can remember. Unfortunately there have been instances where inaccurate, negative and hurtful information has been circulated regarding the responsibilities and work of the HOA Board and myself. I think everyone can understand that, intended or not, the spread of this type of erroneous information and imprecise accusations can be damaging to the reputation of Montage and the cohesion of our neighborhood.

As a Board we are charged with operating the HOA in a business-like manner, according HOA policies and bylaws. The Board are not experts, not realtors, escrow agents, property managers and but rather regular people and volunteers attempting to work for the general welfare and mutual good of all. I think anyone who has been a member of a public serving organization probably understands that it is not always easy or possible to please all of the people all of the time.

For example when homes are sold . . . the Board doesn’t necessarily receive that information any sooner than any other resident. We are not responsible for remote keys, HOA documents, gate codes, utility connections and etc. Previous owners, representing realtors, property management and escrow companies each play a role and have these responsibilities. Both the Board and I will continue to do our best to help inform and facilitate where possible, but this is not purpose of the Board.

We strive to be responsive and available to every resident and endeavor to gently remind residents of guidelines we all have agreed to live by virtue of our ownership in Montage. Board members have taken an oath of ethics, and as you can probably imagine, spend many hours working behind the scenes doing the tasks required of us by law; by the responsibility to our positions on the Board and committees; and, participating within external organizations that enhance our understanding and skill to more effectively carry out the work of the Montage HOA Board.

I feel confident in assuring you that the current Board is comprised of self-less and service oriented individuals whose only interest is in protecting your investment. They do not assume they know everything there is to know about HOA management, but they are open to learning. Remember . . . They/We are volunteers and receive no compensation nor special privileges nor reimbursement for the work they do.

If you are unclear or uncertain about HOA matters . . . if you hear something egregious or perhaps unbalanced or counter to your recent understanding or good reasoning…. please check with myself or another Boardmember to see if what you heard is correct, accurate or true.