Here you will find meeting agendas and informational blogs with useful neighborhood information and updates from the association officers, committee chairpersons, and contributing editors.
Board Meeting Agenda – May 13, 2022
AGENDA
Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
May 13, 2022 9:30 A.M. (approximately)
Internet Link: Click here or enter to join:
Join Zoom Meeting
https://us02web.zoom.us/j/83619611079
Meeting ID: 836 1961 1079
One tap mobile
+16699009128
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting starts.
On Site Meeting Attendance
PPM’s offices 68950 Adelina Rd.
AGENDA
Call to Order
Notification of Board Executive Session Actions
- Executive Session March 18, 2022
- Executive Session April 15, 2022
- Executive Session May 13, 2022
Minutes
- Approval of Minutes of the March 11, 2022 – Regular Meeting
Financial Reports
- Approve financials for March 2022 and April 2022.
- Authorization to file lien(s) – none
Unfinished Business
- Certification of 2022 Election Results reported by the Inspector of Elections.
- Approve the draft Annual Homeowner’s Meeting minutes
- Consideration of comments received on the proposed 2023 Election Rules to homeowners form the required 28-day comment period and consideration for approval
New Business
- Approval of updated PPM contract effective June 1, 2022.
- Discussion on procedures for handling of problems affecting function of the gate(s).
- Discussion on procedures for approval of priority contractor contracts prior to the next Board meeting.
- Discuss Brown Lawsuit status.
- Approve installation of electrical outlets within the gate kiosks to power the cellular gate communications devices by Corona Lighting and Electric for $1,740.00.
- Discussion on updated plans for street crack filling and edge repairs.
- Discussion on Montage HOA data storage for archival purposes.
- Appoint Norm Giere as liaison to the Welcome and Social Committee
- Discussion on need to provide homeowners additional notice of CVWD rule on not watering during daylight hours.
- Discussion on moving the November Board meeting to November 18th.
Committee Reports
- Architectural Review Committee Reports – Norm Giere
- Meeting Minutes of April 1, 2022 distributed April 4, 2022;
- Minutes of May 6, 2022 distributed May 9, 2022.
- Detention Basin Committee Report – Scott Reese
- Rio del Sol development – Scott Reese
- Election Committee Report – Scott Reese
- Emergency Preparedness Committee Report – Chuck Middleton
- Gate Camera Committee Report – Tony Michaelis
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting – Regular Board meeting July 8, 2022 at 9:30 AM via ZOOM.
Adjournment
Executive Board Meeting – April 15, 2022
Montage at Mission Hills
Homeowners Association
Executive Board Meeting
April 15, 2022, 9:30AM
(Executive Board Meetings are not open to the public or the membership)
AGENDA
Call to Order
Consultation with Legal Counsel on Legal Matters –
Next Tentatively Scheduled Executive Session
(If there are items requiring actions) – May 13, 2022 9:00 AM via ZOOM
Adjournment
Election Committee Meeting – April 14, 2022
Montage at Mission Hills Homeowners Association
Election Committee Meeting (Virtual Zoom Meeting)
April 14, 2022 10:00 A.M. (approximately)
Internet Connection click here:
https://us02web.zoom.us/j/86208038927?pwd=YUFEZDBxTW92WEhodS8xNFBLMnQ3QT09
Meeting ID: 862 0803 8927. Passcode: 059581
One Tap Mobile: +16699009128,,86208038927#,,,,*059581# US
Dial-in: +1 669 900 9128 US (San Jose)
WORK SESSION AGENDA
Call to Order
Roll Call of Committee Members
Homeowners Forum
New Business
- Report on background related to the need for changes to the 2020 Montage at Mission Hills HOA Election Rules.
- Consideration of comments received via email on the proposed 2022 Election Rules from homeowners during the required 28-day comment beginning March 23, 2022 and concluding April 21 at 5:00 P.M.
- Committee and Member review and discussion of the proposed 2022 Election Rules based upon changes to the 2020 Election Rules.
- Section by section review of the proposed 2022 Election Rules
- Receipt, recordation and discussion of comments received.
- Consideration of a motion to recommend Board of Director’s approval of the proposed 2022 Election Rules as amended during the work session.
Homeowners Forum
Other Business
- None
Adjournment
- Adjourn meeting to April 29, 2022, 10:00 A.M. to consider future comments
Architecture Review Committee Agenda – April 1, 2022
ARCHITECTURAL REVIEW COMMITTEE AGENDA
DATE: Friday, April 1, 2022
TIME: 1:30 pm – 2:30 pm
LOCATION: Norm Giere’s home, 36272 Chagall Court, Cathedral City
CALL TO ORDER
APPROVE MINUTES OF LAST MEETING: Friday, March 4, 2022
OLD BUSINESS
ARCHITECTURAL IMPROVEMENT REQUEST (AIR)
- 69859 Van Gogh — Mini-split: AC inside garage (Mark Van Pykstra) — COMPLETE
- 36119 Dali — Mini-split: Add AC inside garage (Frank Van Pykstra) — COMPLETE
- 69702 Matisse — Concrete pad: Add pad in backyard (Brian Holt) — COMPLETE
- 36167 Artisan — Paint: Garage door, gate, shutters (Danny Hutchinson) — AIR OK
- 36383 Artisan — Landscape: Front yard (Marc Cadieux) — AIR OK
- 36383 Artisan — Gate: Courtyard—5 Lite glass & metal (Marc Cadieux) — AIR OK
- 69701 Van Gogh — Garage door/front gate: New install (Scott Reese) — AIR OK
- 36285 Artisan — Garage door/front gate: New install (Jean-Guy Poitras) — AIR OK
- 69859 Van Gogh — Awnings: Add 6 awnings on sides (Mark Van Pykstra) — AIR OK
NEW BUSINESS
ARCHITECTURAL IMPROVEMENT REQUEST (AIR)
- 36189 Artisan— Landscape: Artificial turf in front yard (Rick Wenzel)
- 69885 Matisse — Gate: New courtyard gate (Artur Markaryan)
- 36231 Chagall— Paint: Paint roof with electromagnetic paint (Ann Kuhn)
- 69811 Van Gogh — Shade Cover: Install in courtyard (Tim Schwartz)
- Report on April perimeter walk with Conserve — Norm Giere
DISCUSS ANY ISSUES NOT ON THE AGENDA
NEXT MEETING SCHEDULED
- Date: Friday, May 6, 2022
- Time: 1:30 pm
- Location: Norm Giere’s home
ADJOURNMENT: 2:30 pm
Annual General Meeting Agenda – March 19, 2022
Agenda
March 19, 2022, 9:30 A.M.
Via Zoom Video Conferencing
Join Zoom Meeting: https://us02web.zoom.us/j/85962071929
Meeting ID: 859 6207 1929
To call in: 1 669 900 9128
Welcome and Call to Order
(The Board President will call the meeting to order)
Introductions
[The President will introduce fellow board members, committee chairs, property management staff, Montage attorneys and any consultants or invitees present.]
Housekeeping Matters
[The President will provide an overview of meeting conduct, opportunities for member engagement and suggestions to assist members in attendance with participating in the electronic meeting.]
Establishment of a Quorum
[The President will request a report from the Inspector of Elections as to whether a Quorum has been established by receipt of ballots from 25% of the Membership. If a quorum is determined present, the business meeting will continue. If a quorum is not present, the President may adjourn the meeting to a later date and time.]
Closure of the Polls
[The President will ask the membership if there are any additional ballots to be received. If there are ballots to be received, they must be hand delivered to the Inspector or Elections 69701 Van Gogh Road by 9:45 a.m. If no member indicates their intent to submit a ballot the President will ask for a motion to close the polls at approximately 9:45 a.m.]
President’s Report
[The President will provide a brief annual report on important Association events, past accomplishments, recent activities, and future plans of the Association. Members may ask to be recognized to provide comment or ask a question following the presentation.]
Treasurer’s Report
[The Treasurer will provide a brief annual report on financial status of the Association including the status of the Reserve Plan. Members may ask to be recognized to provide comment or ask a question following the presentation.]
- Annual Operating Budget
- Reserve Plan
Committee Reports
[Committee Chairpersons will provide a brief annual report on the committee’s accomplishments, recent activities, and future work plans. Members may ask to be recognized to provide comment or a question following each individual presentation or at the end of all the presentations.]
1. Architectural Review Committee Report – Norm Giere
[Annual report of the ongoing Committee responsible for the development and administration of Montage Architectural standards, oversight of common area landscape maintenance and improvement contracts, semi-annual property inspections, architecture improvement request approval.]
- Palm Tree Plan
- Perimeter Landscape Lighting Plan
2. Emergency Preparedness Committee Reports – Chuck Middleton
[Annual report of the ongoing Committee responsible for the coordination of Montage disaster response and resident safety-related activities.]
3. Gate Camera Ad Hoc Committee Report – Tony Michaelis
[Report of the ad hoc Committee established at the 2020 Annual meeting to analyze the rationale and cost for the installation of closed-circuit television system as a possible future crime deterrent and management tool.]
4. Rules Ad Hoc Committee Report – Tony Michaelis
[Report of the ad hoc Committee currently reviewing and recommending updates to Montage rules, regulations, and policies]
5. Welcome Committee Report – Frank San Juan
[Annual report of the work of the ongoing Committee responsible for welcoming new residents and providing information to enhance new resident transition into Montage.]
6. Election Committee Report – Scott Reese
[Report of the ongoing Committee who have recently completed updating the Montage Election Rules in line with recent changes in state law. The new 2023 Election Rules will be circulated for a 28-day comment period beginning in March.]
7. Website Committee Report – Scott Reese
[Annual report of the work of the ongoing Committee responsible for the development and administration of the montageatmissionhills.org website and Nextdoor affiliation]
8. Rio del Sol Development Ad Hoc Committee Report – Scott Reese
[Report of the ad hoc Committee monitoring and reporting on the status of the Holt Group development of the Montecito Neighborhood in Rio Del Sol contiguous to Montage.]
9. Detention Basin Ad Hoc Committee Report – Scott Reese
[Report of the ad hoc committee established at the 2021 Annual meeting to analyze the potential to make improvements to the Montage detention basin to improve its appearance, improve functionality, and enhance its value as a community resource.]
Homeowner’s Forum
[The President will open the meeting for general comments, concerns or ideas relative to the Association. The President will call upon members one at a time. Please wait to be called upon before speaking. Members are encouraged to develop their thoughts in advance for sharing at the meeting and to provide materials they would like to share to sruegsegger@ppminternet.com in advance of the meeting.]
Election Results
[The President will ask the Inspector of Elections to announce the results of the elections. The Inspector of Elections will announce the number of votes received for each Board candidate and the number of votes received for each of the ballot measures. Ballot results and a video of the ballot counting will be posted on the Association’s website. Members may ask to be recognized for a question following the announcement.]
- Approval to apply any excess operating income over operating expenses for the fiscal year ending on December 31, 2021, to the subsequent tax
- Board of Directors Election Results
Adjournment
[The President will ask the membership for a motion to adjourn the annual meeting. A brief meeting of the new board will be held immediately after the annual meeting to elect board officers.]
Next Regular Board Meeting – Regular Board meeting May 13, 2022, at 9:30 AM via ZOOM.
Next Annual Meeting – General Board meeting, March 18, 2023 (Tentative Date) at 9:30 AM.
Board Meeting Agenda – March 11, 2022
AGENDA
Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
March 11, 2021 9:30 A.M. (approximately)
Internet Link: Click here or enter to join:
Join Zoom Meeting
https://us02web.zoom.us/j/85021846882
Meeting ID: 850 2184 6882
One tap mobile
+16699009128
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting starts.
On Site Meeting Attendance
Pursuant to changes in state law the Montage Board of Directors will continue to meet virtually during declared emergencies but will not provide any in person meeting space. Members are requested use the instructions provided above to attend or engage in the meeting by phone, tablet or computer. If you have any questions, please contact the Community Manager.
AGENDA
Call to Order
Notification of Board Executive Session Actions
- Executive Session March 11, 2022
Minutes
- Approval of Minutes of the January 14, 2022 – Regular Meeting
Financial Reports
- Approve financials for January 2022 and February 2022.
- Authorization to file lien(s) – none
Unfinished Business
- Authorize the distribution of the proposed 2023 Election Rules to homeowners for the required 28-day comment period.
- Approve the proposed Montage Volunteer Program Guidelines for use in authorizing, recruiting, organizing, and working with association members in service to the community
- Update on results of meeting with CVWD re: new water budgets.
New Business
- Review and approve proposed agenda and presentations for Annual Homeowners Meeting March 19th.
- Approval extension of retainer agreement for another year beginning March 30, 2022 with Fiore Racobs & Powers for $1,000.
- Approve 2021 Financial Review by Beck & Company CPAs Inc. and authorize filing of proposed tax returns.
- Approve proposal for 2022 Reserve Study Proposal by SCT Reserve Consultants Inc. for Service, Level I (on-site, full), for $1,400.00.
- Discuss Brown Lawsuit status and potential impact of changes to city ordinance.
- Approve proposal from Mercer’s Low Voltage for replacing the Da Vall telephone circuit board for $2,896.84.
- Approve proposal from Grayco Electric for the purchase of 6 SLG perimeter floodlight fixtures for $582.00.
- Approve increase in Conserve LandCare monthly landscape fee from $2,370 to $2,480 beginning March 1, 2022.
- Authorize the negotiation of a renewal to the contract with Personalized Property Management due June 1, 2022 for presentation to the Board at the May 13th meeting.
- Approve proposal from Grayco Electric to add light to illuminate message board wall for $873.00.
- Street crack-fill discussion and timeline
- New gate software discussion
Committee Reports
- Architectural Review Committee Reports – Norm Giere
Meeting Minutes of December 3, 2021 distributed December 6, 2021; Minutes of January 7, 2022 distributed January 10, 2022; Minutes of February 4, 2022 distributed February 7, 2022; Minutes of March 4, 2022 distributed March 7, 2022.
- Detention Basin Committee Report – Scott Reese
- Rio del Sol development – Scott Reese
- Election Committee Report – Scott Reese
- Emergency Preparedness Committee Report – Chuck Middleton
- Gate Camera Committee Report – Tony Michaelis
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
- Block party update.
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting – Regular Board meeting May 13, 2022 at 9:30 AM via ZOOM.
Adjournment
Executive Board Meeting – March 11, 2022
Montage at Mission Hills
Homeowners Association
Executive Board Meeting
March 18, 2022, 9:00AM via ZOOM
AGENDA
Call to Order
Action Agenda Items that may be discussed and acted on as required
-
Member Discipline
-
Formation of Contracts with Third Parties
-
Assessment / Collections
-
Consultation with Legal Counsel on Legal Matters
-
Personnel Matters
Next Tentatively Scheduled Executive Session
(If there are items requiring actions) – April 8, 2022 9:00 AM via ZOOM
Adjournment
Regular Board Meeting – January 14, 2022
Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
January 14, 2022 9:30 A.M. (approximately)
ZOOM Meeting Attendance
Internet Link: Click here or enter to join:
https://us02web.zoom.us/j/81295331520
Meeting ID: 812 9533 1520
One tap mobile +16699009128
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start.
On Site Meeting Attendance
- Pursuant to changes in state law the Montage Board of Directors will continue to meet virtually during declared emergencies but will not provide any in person meeting space. Members are requested use the instructions provided above to attend or engage in the meeting by phone, tablet or computer. If you have any questions, please contact the Community Manager.
AGENDA
Call to Order
Notification of Board Executive Session Actions
Executive Session December 15, 2021
Executive Session January 14, 2022
Minutes
Approval of Minutes of the November 12, 2021 – Regular Meeting
Financial Reports
- Approve financials for November 2021 and December 2021
- Authorization to file lien(s) – None
Homeowners Forum
Old Business
- Approve the draft update of the Montage Rules and Regulations.
- Accept report from Certified arborist Gregston Dale Young (GDY) on evaluation of the status of the remaining original date palm on the perimeter and recommendations for actions to be taken during 2022.
- Approve Election Committee draft of revised Election Rules and authorize submittal for attorney review and revision.
- Approve the proposed Montage Volunteer Program Guidelines for use in authorizing, recruiting, organizing and working with association members in service to the community.
- Discuss proposed Overall Guidelines on Utilization of Volunteers
- Discuss adoption of proposed Volunteer Release Form
New Business
- Consider recommendation from the Welcome Committee
- Approve new Mission Statement
- Allow communication from the Committee directly to homeowners
- Name change for Committee to “Welcome and Social Committee”
- Discuss Arborist report and potential removal of perimeter palm trees for 2022 and direct PPM to request a proposal from Conserve LandCare for Board consideration at the March Board meeting.
- Consider a recommendation from the Inspector of Elections
- Approve certification of Association members Norman Giere, Thomas Harp and Alan Horwitz as candidates for the 2022 Board of Directors Election.
- Approve the proposed 2022 Board of Directors Election Ballot and authorize the Inspector of Elections to distribute the Ballot and candidate materials for the March 19, 2022 election.
- Approve of the Inspector Elections recommendation to certify the 2022 Voters List.
- Approve the appointment of Gary Roman to the Emergency Preparedness Committee.
Committee Reports
- Architectural Review Committee Reports – Meeting Minutes of December 3, 2021 distributed December 6, 2021; Minutes of January 7, 2022 distributed January 10, 2022 – Norm Giere
- Detention Basin Committee Report -Scott Reese
- Rio del Sol development – Scott Reese
- Election Committee Report – Scott Reese
- Emergency Preparedness Committee Report – Chuck Middleton
- Gate Camera Committee Report – Tony Michaelis
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting – Regular Board meeting March 11, 2022 at 9:30 AM via ZOOM.
Adjournment
Architecture Review Committee Agenda – January 7, 2022
AGENDA
ARCHITECTURAL REVIEW COMMITTEE AGENDA
DATE: Friday, January 7, 2022
LOCATION: Norm Giere’s h o m e 36272 Chagall Court,
TIME: 1:30 pm – 2:30 pm
CALL TO ORDER
APPROVE MINUTES OF LAST MEETING: Friday, December 3, 2021
OLD BUSINESS
ARCHITECTURAL IMPROVEMENT REQUEST (AIR)
- 69716 Picasso — Paint: Scheme F (Ron Simonsmeier) — COMPLETE
- 36383 Artisan — Solar: 34 panels (Marc Cadieux) — COMPLETE
- 36273 Da Vinci — Plants: New plants in front yard (Ron Ruise) — COMPLETE
- 36367 Artisan — Palms: Replace with Mexican fans (Greg Brettingen) — COMPLETE
- 36202 Artisan — Paint: Scheme 7, existing colors (Richard Meyerson) — COMPLETE
- 36392 Monet — Landscape: Front and side new plants (Steve Lake) — COMPLETE
- 36171 Dali — DOOR: Glass front door (Sue Johnson/Andie Gast) — COMPLETE
- 36395 Artisan— Landscape: Remove tree & plants on side yard (LeeAnn Ellenz) —
- Tree/Cactus removal APPROVED Bougainvillea removal DENIED (need plan)
- 69859 Van Gogh — Pool: Backyard (Mark Van Pykstra + David Loyola) — AIR OK
- 69747 Van Gogh — Pool: Retile; BBQ, Fire pit, pavers (Ron Morones) — AIR OK
- 36273 Da Vinci — Sail: 10’ x 10’ in front courtyard (Ron Ruise) — AIR OK
- 36383 Artisan — Metal scrolls: Remove, patch, paint (Marc Cadieux) — AIR OK
- 36383 Artisan — Pool/patio/fire pit: Backyard renovate (Marc Cadieux) — AIR OK
- 36319 Artisan — Garage door: Replace with glass/metal (Jo Ann Horwitz) — AIR OK
- 36167 Artisan — Paint: Garage door, gate, shutters (Danny Hutchinson) — AIR OK
- 36331 Dali — Replace concrete around pool (David Leytus) — AIR OK
- 69859 Van Gogh — Landscape: Backyard area (Mark Van Pykstra) — AIR OK
- 36383 Artisan — Heather/Down to Earth/Metal Fringe (Marc Cadieux) — AIR OK
- 36383 Artisan — Landscape: Front yard (Marc Cadieux) — AIR OK
- 36383 Artisan — Gate: Courtyard—5 Lite glass & metal (Marc Cadieux) — AIR OK
- 36248 Chagall — Artificial turf: Backyard (Greg Jones) — AIR OK
- 36193 Da Vinci — Solar: Add 14 panels to flat roof (Thomas Harp) — AIR OK
NEW BUSINESS
ARCHITECTURAL IMPROVEMENT REQUEST (AIR)
- 36202 Artisan — Rocks: Add Apache brown gravel to front (Richard Meyerson)
- 36257 Artisan — Paint: Scheme 5 sp (repaint same colors) (Sandy Gundereson)
- 69701 Van Gogh — Garage door/front gate: New install (Scott Reese)
COMMITTEE OPERATIONS
Report on January perimeter walk with Conserve — John Geary
OPEN PUBLIC FORUM
Discuss and matters not on the agenda
NEXT MEETING SCHEDULED:
- Date: Friday, February 4, 2022
- Time: 1:30 pm
- Location: Norm Giere’s home
ADJOURNMENT: 2:30 pm
- Date: Friday, November 5, 2021
- Time: 1:30 pm
- Location: Norm Giere’s home
Finance Committee Meeting Continued – October 18, 2021
Montage at Mission Hills
Homeowners Association
Montage Finance Committee #2 Zoom Meeting
Oct 18, 2021 09:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/82010204662?pwd=MmZtZy9yeFlhZ1hZYzhzS1lJSmU5QT09
Meeting ID: 820 1020 4662
Passcode: 364427
One tap mobile
+16699006833,,82010204662#,,,,*364427# US (San Jose)
+12532158782,,82010204662#,,,,*364427# US (Tacoma)
Dial by your location +1 669 900 6833 US (San Jose)
Meeting ID: 820 1020 4662
Passcode: 364427
AGENDA
Call to Order
Minutes
Approve minutes of October 11, 2021 meeting.
New Business
Review of the second draft of 2022 Reserve Study update – Tom Tousignant
Discussion on necessary changes to the draft Reserve Study update – All
Review proposed the second draft of 2022 budget – Tom Tousignant
Discussion on changes/additions to the first draft proposed budget – All
Homeowners Forum
Next Meeting – Meeting 9:00 AM Monday, October 25, 2021 ZOOM Meeting
Adjournment
Adjournment