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Board Meeting Agenda – March 11, 2022

by | Mar 7, 2022 | Board of Directors Agendas | 0 comments

AGENDA

Montage at Mission Hills Homeowners Association

Regular Board Meeting (Virtual Zoom Meeting)

March 11, 2021 9:30 A.M. (approximately)

 

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15 minutes before the meeting starts.

On Site Meeting Attendance

Pursuant to changes in state law the Montage Board of Directors will continue to meet virtually during declared emergencies but will not provide any in person meeting space. Members are requested use the instructions provided above to attend or engage in the meeting by phone, tablet or computer. If you have any questions, please contact the Community Manager.

 

AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session March 11, 2022

Minutes

  1. Approval of Minutes of the January 14, 2022 – Regular Meeting

Financial Reports

  1. Approve financials for January 2022 and February 2022.
  2. Authorization to file lien(s) – none

Unfinished Business

  1. Authorize the distribution of the proposed 2023 Election Rules to homeowners for the required 28-day comment period.
  2. Approve the proposed Montage Volunteer Program Guidelines for use in authorizing, recruiting, organizing, and working with association members in service to the community
  3. Update on results of meeting with CVWD re: new water budgets.

New Business

  1. Review and approve proposed agenda and presentations for Annual Homeowners Meeting March 19th.
  2. Approval extension of retainer agreement for another year beginning March 30, 2022 with Fiore Racobs & Powers for $1,000.
  3. Approve 2021 Financial Review by Beck & Company CPAs Inc. and authorize filing of proposed tax returns.
  4. Approve proposal for 2022 Reserve Study Proposal by SCT Reserve Consultants Inc. for Service, Level I (on-site, full), for $1,400.00.
  5. Discuss Brown Lawsuit status and potential impact of changes to city ordinance.
  6. Approve proposal from Mercer’s Low Voltage for replacing the Da Vall telephone circuit board for $2,896.84.
  7. Approve proposal from Grayco Electric for the purchase of 6 SLG perimeter floodlight fixtures for $582.00.
  8. Approve increase in Conserve LandCare monthly landscape fee from $2,370 to $2,480 beginning March 1, 2022.
  9. Authorize the negotiation of a renewal to the contract with Personalized Property Management due June 1, 2022 for presentation to the Board at the May 13th meeting.
  10. Approve proposal from Grayco Electric to add light to illuminate message board wall for $873.00.
  11. Street crack-fill discussion and timeline
  12. New gate software discussion

Committee Reports

  1. Architectural Review Committee Reports – Norm Giere

Meeting Minutes of December 3, 2021 distributed December 6, 2021; Minutes of January 7, 2022 distributed January 10, 2022; Minutes of February 4, 2022 distributed February 7, 2022; Minutes of March 4, 2022 distributed March 7, 2022.

  1. Detention Basin Committee Report – Scott Reese
  2. Rio del Sol development – Scott Reese
  3. Election Committee Report – Scott Reese
  4. Emergency Preparedness Committee Report – Chuck Middleton
  5. Gate Camera Committee Report – Tony Michaelis
  6. Website Committee Report – Scott Reese
  7. Welcome Committee Report – Frank San Juan
  8. Block party update.

Homeowners Forum

Other Business

  1. Management – Reports
  2. Correspondence – Homeowners

Next Board Meeting – Regular Board meeting May 13, 2022 at 9:30 AM via ZOOM.

Adjournment