Regular Board Meeting – January 14, 2022

Montage at Mission Hills Homeowners Association

Regular Board Meeting (Virtual Zoom Meeting)

January 14, 2022 9:30 A.M. (approximately)

ZOOM Meeting Attendance

Internet Link: Click here or enter to join:

https://us02web.zoom.us/j/81295331520

Meeting ID: 812 9533 1520

One tap mobile +16699009128

For assistance to join the meeting email sruegsegger@ppminternet.com

15 minutes before the meeting start.

On Site Meeting Attendance

1. Pursuant to changes in state law the Montage Board of Directors will continue to meet virtually during declared emergencies but will not provide any in person meeting space. Members are requested use the instructions provided above to attend or engage in the meeting by phone, tablet or computer. If you have any questions, please contact the Community Manager.

AGENDA

Call to Order

Notification of Board Executive Session Actions

Executive Session December 15, 2021
Executive Session January 14, 2022

Minutes

Approval of Minutes of the November 12, 2021 – Regular Meeting

Financial Reports

1. Approve financials for November 2021 and December 2021
2. Authorization to file lien(s) – None

Homeowners Forum

Old Business

1. Approve the draft update of the Montage Rules and Regulations.
2. Accept report from Certified arborist Gregston Dale Young (GDY) on evaluation of the status of the remaining original date palm on the perimeter and recommendations for actions to be taken during 2022.
3. Approve Election Committee draft of revised Election Rules and authorize submittal for attorney review and revision.
4. Approve the proposed Montage Volunteer Program Guidelines for use in authorizing, recruiting, organizing and working with association members in service to the community.
5. Discuss proposed Overall Guidelines on Utilization of Volunteers
6. Discuss adoption of proposed Volunteer Release Form

New Business

1. Consider recommendation from the Welcome Committee
2. Approve new Mission Statement
3. Allow communication from the Committee directly to homeowners
4. Name change for Committee to “Welcome and Social Committee”
5. Discuss Arborist report and potential removal of perimeter palm trees for 2022 and direct PPM to request a proposal from Conserve LandCare for Board consideration at the March Board meeting.
6. Consider a recommendation from the Inspector of Elections
7. Approve certification of Association members Norman Giere, Thomas Harp and Alan Horwitz as candidates for the 2022 Board of Directors Election.
8. Approve the proposed 2022 Board of Directors Election Ballot and authorize the Inspector of Elections to distribute the Ballot and candidate materials for the March 19, 2022 election.
9. Approve of the Inspector Elections recommendation to certify the 2022 Voters List.
10. Approve the appointment of Gary Roman to the Emergency Preparedness Committee.

Committee Reports

1. Architectural Review Committee Reports – Meeting Minutes of December 3, 2021 distributed December 6, 2021; Minutes of January 7, 2022 distributed January 10, 2022 – Norm Giere
2. Detention Basin Committee Report -Scott Reese
3. Rio del Sol development – Scott Reese
4. Election Committee Report – Scott Reese
5. Emergency Preparedness Committee Report – Chuck Middleton
6. Gate Camera Committee Report – Tony Michaelis
7. Website Committee Report – Scott Reese
8. Welcome Committee Report – Frank San Juan

Homeowners Forum

Other Business

1. Management – Reports
2. Correspondence – Homeowners

Next Board Meeting – Regular Board meeting March 11, 2022 at 9:30 AM via ZOOM.

Adjournment