Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
September 10, 2021, 9:30 A.M. (approximately)
Join Zoom Meeting Instructions
Internet Link: Click here or enter to join:
https://us02web.zoom.us/j/85913424118
Meeting ID: 859 1342 4118
Call in – 1 669 900 9128
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately)
AGENDA
Call to Order
Notification of Board Executive Session Actions
Executive Session September 10, 2021
Minutes
Approval of Minutes of the July 9, 2021 – Regular Meeting
Financial Reports
- Approve financials for May 2021 and June 2021
- Authorization to file lien(s) – None
Homeowners Forum
Old Business
- Revisit the Inspector of Elections Report submitted June 29, 2021
- Approval of proposal to provide and install sticker tag access systems at both gates and provide 50 sticker tags by Mercers Low Voltage, Inc for NTE $7,831.77
New Business
- Approve the draft update of the Montage Rules and Regulations and:
a. Send to Attorney for legal review.
b. Send to the homeowners for the required 30 day review and comment period extended to October 15th.
c. Schedule a Board ZOOM workshop to discuss the proposed update to the Montage Rules and Regulations for October 8th - Approve proposed Charter for the Rules and Regulations Committee.
- Direct the Rules and Regulations Committee the review and update the Board policies and have proposed draft update available for Board approval at their November 12th meeting.
- Approve proposal from Conserve LandCare for repairs and improvements to the drainage within the detention basin for NTE $xxxx.
- Approve update to the Montage entrance sign being fabricated by Signarama to add Medallion Community signs for a new total of $748.08
- Appoint a delegation from Montage to meet with the City and Spectrum Cable to discuss June-July outages and measures being taken to ensure these are not repeated.
- Maintenance of pillars below planter on West side of Gerald Ford entrance: Select from proposals from xxxx to paint the pillars for NTE $xxxx or proposal from xxxx to install stacked stone on the pillars for NTE $xxxx.
- Discuss the results of the Community survey on alternative potential uses of the detention basin.
- Appoint the Board as the Finance Committee to develop the proposed 2022 Budget and 2022 Reserve Study update for presentation to the Board at the November 10th Board meeting.
- Direct the Community Manager to select a Certified arborist to evaluate the status on the remaining original date palm on the perimeter and recommend actions to be taken during 2022.
- Approval of invoice from Timothy Cline Insurance Agency for 2020/2021 Insurance in the amount of $xxxx.
- Approval of proposal from Stewy’s Lighting Maintenance for installing holiday lighting at the entrances for NTE $xxxx.
- Appoint Scott Reese as Inspector of Elections for the 2022 Board member election.
- Approve the Self Nomination Form for the 2022 Board of Directors to be sent to homeowners by October 1, 2021.
Approve purchase of ZOOM license for $150.00 per year.
Committee Reports
- Architectural Review Committee Reports – Meeting Minutes of August 6, 2021, distributed August 9, 2021; Minutes of September 3, 2021 distributed September 6, 2021 – Norm Giere
- Emergency Preparedness Committee Report – Chuck Middleton
- Website Committee Report – Scott Reese
- Welcome Committee Report – Frank San Juan
- Gate Camera Committee Report – Robert Green
- Rule Committee Report – Tony Michaelis
- Rio del Sol development – Scott Reese
Homeowners Forum
Other Business
- Management – Reports
- Correspondence – Homeowners
Next Board Meeting –
Regular Board meeting November 12, 2021 at 9:30 AM via ZOOM.
Adjournment