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Board Meeting Agenda – July 9, 2021

by | Jul 4, 2021 | Board of Directors Agendas | 0 comments

Montage at Mission Hills Homeowners Association
Regular Board Meeting (Virtual Zoom Meeting)
July 9, 2021, 9:30 A.M. (approximately)

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Internet Link: Click here or enter to join:
https://us02web.zoom.us/j/84537450274

Meeting ID: 845 3745 0274
Call in – 1 669 900 9128

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15 minutes before the meeting start. (approximately) 

AGENDA

Call to Order

Notification of Board Executive Session Actions

  1. Executive Session July 9, 2021                                                                            

Minutes

  1. Approval of Minutes of the May 14, 2021 – Regular Meeting                         
  2. Approval of the March 20 General Membership Draft Meeting Minutes                                                                                                         

Financial Reports

  1. Approve financials for May 2021 and June 2021                                  
  2. Authorization to file lien(s) – None

Homeowners Forum

Old Business

  1. Presentation Community Security by Gate Camera Committee and discussion – Robert Green & Jean-Guy Poitras
  2. Approve installation of new perimeter plants per May 7th walk thru with Conserver LandCare for NTE $2,400

New Business

  1. Appointment of new Board member to replace Curt Beyer
  2. Approval of proposal to replace Gerald Ford exit gate hinges by Mercers Low Voltage, Inc for NTE $1,674.11                                                          
  3. Approval of proposal to replace Gerald Ford exit gate Operators and loop detectors by Mercers Low Voltage, Inc for NTE $8,496.66                 
  4. Approval of proposal to provide and install sticker tag access systems at both gates and provide 50 sticker tags by Mercers Low Voltage, Inc for NTE $7,831.77                                                                                           
  5. Report and recommendations related to the election process – Scott Reese
    1. Set date for the next Annual Homeowner Meeting as March 19, 2022
    2. Adopt the Inspector of Elections (IoE) proposed 2022 election calendar.                                                                                          
    3. Direct the Webmaster to develop an IoE Webpage.
    4. Direct the Rules Committee to consider the proposed draft updated IoE Board Policy.                                          
  6. 2022 Reserve Study Proposal by STC for Montage at Mission Hills HOA – Tony Michaelis                                                                                            
  7. Approval for replacing existing signs at Gerald Ford and Da Vall entrance gates by Signarama for NTE $664 – Norm Giere                                               
  8. Approval for replacing the corner Montage sign by Signarama with a Lit Lettering sign for NTE amount of $4,351 – Norm Giere                                   
  9. Approve installation of power for the lit lettering sign by Grayco Electric for NTE amount of $576 – Norm Giere                                                        
  10. Approve for purchase of 6 spare SLG light fixtures from Grayco Electric to minimize delays in the installation of new and/or replacement fixtures for NTE amount of $546 – Norm Giere                                                              
  11. Approval of reimbursement for mailbox light electricity to homeowners where lights are connected to their Landscape lights – Tom Tousignant                                                                                                               
  12. Approval of 2021 Annual Homeowner Meeting draft minutes for posting on the website.
  13. Approve official name change from DISASTER PREPAREDNESS AND SAFETY COMMITTEE to Emergency Preparedness Committee – Chuck Middleton                                                                                        
  14. Approve updated Committee Mission Statement – Chuck Middleton
  15. Approve installation of lantana at the Da Vall fountain for NTE $530 and Gerald Ford fountain for NTE $445 by Conserver LandCare                 
  16. Approve installation of mulch in planter bed with the new Lantana at the GF entrance for $395.00 by Conserve LandCare                       Discuss painting planter columns at Gerald Ford – Norm Giere

Committee Reports

  1. Architectural Review Committee Reports – Meeting Minutes of June 4, 2021 distributed June 6, 2021; Minutes of July 2, 2021 distributed July 5, 2021 – Norm Giere
  2. Emergency Preparedness Committee Reports – Chuck Middleton
  3. Website Committee Report – Scott Reese
  4. Welcome Committee Report – Frank San Juan
  5. Gate Camera Committee Report – Robert Green
  6. Rule Committee Report – Tony Michaelis                                              
  7. Rio del Sol development – Scott Reese                                                 

Homeowners Forum

 Other Business

  1. Management – Reports                                                                             
  2. Correspondence – Homeowners

Next Board Meeting – Regular Board meeting September 10, 2021 at 9:30 AM via ZOOM.

Adjournment