Montage at Mission Hills Homeowners Association
Annual General Board Meeting (Virtual Zoom Meeting)
March 20, 2020, 10:00 A.M.
Join Zoom Meeting Instructions
- Internet Link: Click here or enter to join: https://us02web.zoom.us/j/85481302702
- Meeting ID: 854 8130 2702
- Phone In: 669-900-9128
For assistance to join the meeting email sruegsegger@ppminternet.com
15 minutes before the meeting start. (approximately)
AGENDA
Welcome and Call to Order
(The Board President will call the meeting to order)
Introductions
[The President will introduce fellow board members, committee chairs, property management staff, Montage attorneys and any consultants or invitees present.]
Housekeeping Matters
[The President will provide an overview of meeting conduct, opportunities for member engagement and suggestions to assist members in attendance with participating in the electronic meeting.]
Establishment of a Quorum
[The President will request a report from the Inspector of Elections as to whether a Quorum has been established by receipt of ballots from 25% of the Membership. If a quorum is determined present the business meeting will continue. If a quorum is not present, the President may adjourn the meeting to a later date and time.]
Closure of the Polls
[The President will ask the membership if there are any additional ballots to be received. If there are ballots to be received, they must be hand delivered to the Inspector of Elections, 69701 Van Gogh Road by 10:30a.m. March 20, 2021. If there are no further ballots to be received the President will ask for a motion from the membership to close the polls.]
Presidents Report
[The President will provide a brief annual report on important Association events, past accomplishments, recent activities and future plans of the Association. Members may ask to be recognized to provide comment or ask a question following the presentation.]
Treasurers Report
[The Treasurer will provide a brief annual report on financial status of the Association including the status of the Reserve Plan. Members may ask to be recognized to provide comment or ask a question following the presentation.]
- Annual Operating Budget
- Reserve Plan
Committee Reports
[Committee Chairpersons will provide a brief annual report on the committee’s accomplishments, recent activities and future work plans. Members may ask to be recognized to provide comment or a question following each individual presentation or at the end of all the presentations.]
Architectural Review Committee Reports – Norm Giere
[Annual report of the ongoing Committee responsible for the development and administration of Montage Architectural standards, oversight of common area landscape maintenance and improvement contracts, semi-annual property inspections, architecture improvement request approval.]
- Palm Tree Plan
- Perimeter Landscape Lighting Plan
Emergency Preparedness Committee Reports – Chuck Middleton
[Annual report of the ongoing Committee responsible for the coordination of Montage disaster response and resident safety related activities.]
Gate Camera Ad Hoc Committee Report – Robert Green
[Report of the ad hoc Committee established at the 2020 Annual meeting to analyze the rational and cost for the installation of closed-circuit television system as a possible future crime deterrent and management tool.]
Rio del Sol Development Ad Hoc Committee Report– Scott Reese
[Report of the ad hoc committee Monitoring and reporting on the status of the Rilington Group development of the Montecito Neighborhood in Rio Del Sol contiguous to Montage and possible associated impacts]
Rules Ad Hoc Committee Report – Tony Michaelis
[Report of the ad hoc committee currently reviewing and recommending updates to Montage rules, regulations and policies]
Website Committee Report – Scott Reese
[Annual report of the work of the ongoing Committee responsible for the development and administration of the montageatmissionhills.org website and Nextdoor affiliation]
Welcome Committee Report – Frank San Juan
[Annual report of the work of the ongoing Committee responsible for new resident welcoming and provision of information to enhance new resident transition into Montage.]
Homeowners Forum
[The President will open the meeting for general comments, concerns or ideas relative to the Association. The President and will call upon members one at a time. Please wait to be called upon before speaking. Members are encouraged to develop their thoughts in advance for sharing at the meeting and to provide materials they would like shared to sruegsegger@ppminternet.com in advance of the meeting]
Election Results
[The Present will ask the inspector of Elections to announce the results of the elections. The Inspector of Elections will announce the number of votes received for each Board candidate and the number of votes received for each other ballot measures Ballot results and video of the ballot counting will be posted on the Association website. Members may ask to be recognized for a question following the announcement.]
- Approval of Minutes of the April 11, 2021 – General Membership Meeting
- Approval to apply any excess operating income over operating expenses for the fiscal year ending on December 31, 2020 to the subsequent tax year.
- Board of Directors Election Results
Adjournment
[The President will ask the membership for a motion to adjourn the annual meeting. A brief meeting of the new board will be held immediately after the annual meeting to elect board officers.]
Next Regular Board Meeting – Regular Board meeting May 14, 2021 at 9:30 AM via ZOOM.
Next Annual Meeting – General Board meeting, March 19, 2022 (Tentative Date) at 10:00 AM.